LEASING EXECUTIVE

Mid Valley City Gardens; Kuala Lumpur; On-site; MYR 30,000 - 40,000; Full time

Job summary

A commercial property management firm in Kuala Lumpur seeks an experienced Leasing Executive to assist in leasing plan conceptualization, tenant relations, and fit-out coordination. Ideal candidates will have a degree in Marketing or Business Studies with at least 2 years of experience. Strong interpersonal skills and proficiency in English, Bahasa Malaysia, and Mandarin are essential for engaging with diverse clients. This role demands self-motivation and the ability to work under tight deadlines, making it a crucial position within the team.

Qualifications

• Minimum 2 years of relevant experience.
• Self-motivated and able to work under pressure.
• Good working knowledge of Malaysian Retail Market is an added advantage.

Responsibilities

• Assist in conceptualizing and implementing leasing plans.
• Develop and maintain good rapport with tenants.
• Administer and ensure adherence to lease terms and conditions.

Skills

Interpersonal skills

Written and spoken English

Bahasa Malaysia

Mandarin proficiency

Knowledge of Malaysian Retail Market

Education

Degree or Diploma in Marketing / Business Studies Management

Job description

To assist in conceptualizing and implementing leasing plans.

To develop and maintain good rapport with tenants and administer tenancy and legal proceedings.

Duties & Responsibilities

Conceptualization & Implementation of Leasing Plan

• To assist in the conceptualization of leasing plans and strategies.
• To assist in planning, organizing, monitoring, and the effective implementation of the leasing plan.
• To constantly look out for the latest retail concepts, brands, products, and services and to continuously review the tenant mix to ensure relevancy and good fit with prevailing market conditions and leasing plans.
• To search for new prospects.

Tenancy Negotiations & Confirmation

• To vet and handle leasing inquiries and make necessary recommendations.
• To undertake tenancy negotiations for new tenancies, renewals, or termination of tenancy, recommend terms and conditions as per the leasing plan and budget, and formalize letters of offer and agreements.
• To assist in setting up an effective lease administration filing system, maintaining and updating all leasing records.
• To administer and ensure adherence to lease terms and conditions by landlords and tenants.
• To ensure that the details per tenancy agreements are fulfilled by the tenants prior to trading commencement (cessation of trading upon expiry), for example, payment of all deposits, completion of relevant documents, applications/approvals from relevant government agencies, vetting of design plan/layout.
• To assist the Finance and Credit Control Department in administering timely rental payments by tenants and suggest methods of reducing trade debt.
• To liaise closely with inter-departments for matters pertaining to fit-out, operations, security, promotions, building maintenance, and insurance.
• To verify all bills and invoices incurred by the team before submitting for approval and payment action.
• To liaise with appointed solicitors in legal issues pertaining to tenancy administration.
• To develop and maintain good rapport with the tenants and attend to their complaints/problems on lease-related issues.
• To conduct checks on tenants' outlets and liaise with tenants on follow-up matters such as sales submissions, accuracy of sales, timely payments, merchandise mix, operating hours, cleanliness, faulty furniture/fittings, staff services, etc.
• To monitor and analyze tenants' sales and overall performance and recommend corrective measures for further improvement.

Fit-Out Coordination

• To assist Fit-Out Department in coordinating fit-out matters including timely submission of renovation plans, drawings and perspective.
• To facilitate the compliance of all technical requirement prior to the commencement of business by the tenants.
• To witness the handover and vacant possession of Demised Premises according to the conditions stated in the Tenancy Agreement.

Job Requirements

• At least Degree or Diploma in Marketing / Business Studies Management or relevant field.
• Minimum 2 years of relevant experience.
• Possess excellent interpersonal skills with good command of written and spoken English, Bahasa Malaysia.
• Proficiency in Mandarin to effectively communicate with Mandarin-speaking clients.
• Self-motivated and able to work under pressure with tight deadlines.
• Good working knowledge of Malaysian Retail Market is an added advantage.