Junior Executive, Human Resources

Kuantan Port Consortium; Kuantan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable corporate entity is looking for a motivated Junior Executive in Human Resources to coordinate training programmes and recruitment processes. The ideal candidate should have a diploma in Human Resource Management and at least three years of experience in HR, particularly in training and development. Proficiency in English and Bahasa Malaysia, as well as skills in Microsoft Office, are essential. Join a structured corporate environment where you will support the development and growth of Human Resources initiatives.

Qualifications

• Minimum three years of working experience in Human Resources with exposure to Training and Development.
• Basic knowledge of HRD Corp compliance and training grant processes is an advantage.

Responsibilities

• Coordinate internal and external training programmes, including logistics and attendance tracking.
• Administer HRD Corp processes such as grant submissions and training claims.
• Maintain accurate training records and documentation.
• Support recruitment administration and onboarding of interns and new staff.
• Assist in employee engagement initiatives.

Skills

Interpersonal skills

Organisational skills

Attention to detail

Communication skills (English and Bahasa Malaysia)

Proficiency in Microsoft Office (Excel, Word, PowerPoint)

Education

Diploma in Human Resource Management or equivalent

Tools

SAP LMS

Job description

JUNIOR EXECUTIVE, HUMAN RESOURCES (TRAINING & DEVELOPMENT)

We are seeking a motivated and detail-oriented Junior Executive, Human Resources to support the effective administration and coordination of training programmes and recruitment - related processes. This role is ideal for candidates who are organised, system-oriented, and keen to develop a career in Human Resources within a structured corporate environment.

REQUIREMENTS:

• Candidate must possess at least a Diploma in Human Resource Management or equivalent.
• Minimum three (3) years of working experience in Human Resources, with specific exposure to Training and Development.
• Basic knowledge of HRD Corp compliance and training grant processes, as well as SAP LMS, is an advantage.
• Good interpersonal skills and ability to engage with stakeholders at all levels.
• Strong organisational skills, attention to detail and ability to manage multiple tasks.
• Good oral and written communication skills in both English and Bahasa Malaysia.
• Proficient in Microsoft Excel, Word, and PowerPoint.

KEY RESPONSIBILITIES:

• Coordinate internal and external training programmes, including logistics, attendance tracking and documentation.
• Administer HRD Corp (HRDF) processes, including grant submissions, training claims, and supporting documentation.
• Maintain accurate training records, training matrices, evaluations, and reports in the LMS and HR systems.
• Maintain training files and databases to ensure audit readiness and regulatory compliance.
• Administer internship processes, including application processing, placement coordination, and allowance administration.
• Support recruitment administration, including candidate sourcing, shortlisting, interview scheduling, candidate communication, and documentation management.
• Provide administrative support for onboarding of interns and new staff, including coordination of documentation and related arrangements.
• Assist in coordinating employee engagement initiatives to promote a positive workplace culture and support organisational objectives.
• Support general HR administrative duties and HR programmes as assigned.