Investment Fund Operations Manager

Private Advertiser; Kuala Lumpur; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A financial services firm in Kuala Lumpur seeks an experienced professional for a critical role in investment banking. This position involves leading financing operations, executing transactions, and working directly with C-suite executives. Candidates should have 3-7 years in investment banking or related fields and be proficient in Excel. Benefits include performance bonuses, medical coverage, and opportunities for career growth. The role requires reliability during U.S. hours in a hybrid work setting.

Benefits

Medical panel, dental and optical claims

Annual dinners and festivity celebrations

Yearly company trip

Weekly sports events

Weekly happy hour

Qualifications

• 3–7 years of experience in investment banking or related fields.
• Ability to interface with C-suite executives.
• Experience in structured finance and securities operations.

Responsibilities

• Lead daily execution of financing platform and mandates.
• Run operations end-to-end, including funding requests.
• Act as front-line execution contact in meetings.
• Prepare payment documentation and process wires.
• Maintain trackers and perform reconciliations.
• Design and improve operational models and SOPs.

Skills

Investment banking experience

Strong analytical skills

Excel and Google Sheets proficiency

Client-facing communication

Fluency in English

Education

Degree in Finance, Accounting, Economics, Mathematics or Engineering

Job description

U.S. business hours (ET), Mon–Fri.

Key Responsibilities

• Lead the financing platform’s daily execution, acting as the operational owner of mandates and working with the CEO / Managing Partner to ensure all deals are executed on time and within agreed terms.
• Run financing operations end-to-end: log and verify client funding / draw requests against limits and covenants; prepare clear approval packs with own recommendations; obtain sign-offs.
• Act as a front‑line execution contact: join meetings with listed‑company C‑suites, investment bankers, brokers and lawyers; explain process, timelines and controls confidently; follow up on action items.
• Execute payments: prepare payment documentation and process wires via bank portals with dual approval; confirm receipt, update records and resolve any exceptions with banks and issuers.
• Track, reconcile and report: maintain live utilisation trackers and key dates; perform daily bank‑to‑ledger reconciliations; deliver a clean month‑end close; prepare concise weekly dashboards for management and investors.
• Build and improve the operating model: design and refine SOPs, checklists, templates and data flows (from mandate signing to funding and reporting); drive light automation where useful.
• Coordinate stakeholders: work directly with issuer finance teams, brokers, banks, transfer agents and external counsel to clear items quickly and keep deals moving.
• Support origination: help assess new opportunities, run basic deal economics, and maintain the issuer / intermediary CRM so that outreach and follow‑ups are disciplined.

Qualifications

• 3–7 years of experience in investment banking, equity capital markets, structured finance, principal investing, or securities / fund operations with real exposure to live transactions.
• Comfortable being both client‑facing and detail‑oriented: able to speak to C‑suite executives about timelines and process; dive into reconciliations and documentation when needed.
• Strong analytical skills and financial numeracy; build and review simple models of deal economics, limits and utilisation.
• Strong Excel / Google Sheets skills (lookups, pivots, validations) and bank‑portal fluency, with disciplined documentation and control habits.
• Clear written and spoken English and confidence dealing with senior external counterparties (C‑suites, bankers, brokers, lawyers).
• Reliability covering U.S. hours from Kuala Lumpur in a hybrid setup; comfort working in a lean, founder‑led environment.
• Degree in Finance, Accounting, Economics, Mathematics, Engineering or a related field, with solid academic performance; professional qualifications (e.g. CFA, FRM, ACCA) are an advantage.
• Exposure to public‑company workflows (placements, rights issues, corporate actions, registrar / custodian or listed‑derivatives operations) is an advantage.

Compensation & Growth

• Performance bonus based on KPIs.
• Career progression opportunities.

Benefits

• Medical panel, dental and optical claims.
• Annual dinners and festivity celebrations.
• Yearly company trip.
• Weekly sports event.
• Weekly happy hour.