Human Resources Officer

SMP MEDTECH Sdn Bhd; Negeri Sembilan; On-site; MYR 20,000 - 100,000; Full time

Job summary

A healthcare technology company located in Negeri Sembilan is seeking a Human Resources Officer to manage employee hiring processes, compensation and benefits, and employee relations. The ideal candidate must possess strong communication skills, knowledge of HR policies, and the ability to handle confidential information. Responsibilities include overseeing onboarding, maintaining personnel records, and ensuring compliance with relevant regulations. This role requires a proactive attitude and good organizational skills.

Qualifications

• Knowledge of HR policies and labor laws.
• Ability to handle confidential information.
• Proactive work attitude and positive mindset.

Responsibilities

• Handle employee hiring processes including posting vacancies and conducting screenings.
• Manage compensation and benefits, including payroll and performance appraisals.
• Oversee employee relations management and onboarding processes.
• Compile reports on employee statistics and labor costs.
• Ensure compliance with external regulatory bodies and maintain positive relationships.
• Manage documentation and personnel records effectively.

Skills

Strong communication skills

Interpersonal skills

Organizational skills

Time management skills

Confidential information handling

Job description

1. Job Responsibility: Handling Employee Hiring Processes

• Post job vacancies on recruitment websites in line with departmental requirements.
• Regularly maintain and update recruitment channels.
• Coordinate and schedule interview appointments.
• Arrange interview receptions and conduct initial candidate screenings.
• Communicate promptly with selected candidates regarding onboarding and send out offer letters.
• Organize and maintain recruitment files and records after the hiring process.

2. Job Responsibility: Compensation and Benefits Management

• Responsible for monthly employee attendance tracking and reporting.
• Review and approve employee leave requests and attendance corrections.
• Implement and monitor the performance appraisal system, including confirming assessment criteria, collecting performance data, and providing feedback.
• Responsible for monthly payroll calculation.
• Organize and maintain salary adjustment documents, compile relevant data, and implement approved changes.
• Responsible for the declaration and payment of employee social insurance, housing fund, and individual income tax.
• Responsible for developing the compensation system and designing the salary structure.
• Responsible for developing the year-end bonus system.

3. Job Responsibility: Employee Relations Management

• Responsible for the transfer in and transfer out of employee social insurance and housing fund accounts.
• Handle the onboarding process for new employees.
• Monitor and follow up on probationary assessments and provide guidance for new employees.
• Handle the offboarding process for departing employees.
• Manage the renewal of employment contracts and maintain employee personnel files.
• Maintain and update employee information in the OA and WeCom (Enterprise WeChat) systems.
• Handle the reporting of employee work-related injuries.

4. Job Responsibility: Report Compilation and Statistical Analysis

• Track and report employee onboarding and offboarding statistics.
• Maintain and update the employee roster.
• Compile and analyze workplace injury data.
• Compile and analyze labor cost data.
• Track productivity metrics based on employee working hours.
• Compile and analyze R&D expenditure data.

5. Job Responsibility: External Relations Management

• Coordinate and manage interactions with external regulatory bodies to ensure compliance.
• Coordinate with government labor agencies regarding employee-related policies and regulations.
• Maintain relationships and coordinate with external workforce partners.

6. Responsibility: Overseeing Documentation and File Management

• Stay up to date with HR policies and labor laws and provide timely feedback.
• Organize and file existing personnel records by individual in a timely manner.
• Ensure all active employees have signed the appropriate employment, labor, or service contracts.
• Manage and maintain the records of active, resigned, and retired employees according to inventory lists.

7. Job Responsibility: Complaint Investigation and Employee Disciplinary Actions

• Receive and log complaint reports.
• Submit complaint issues to relevant managers for investigation and resolution.
• Follow up on complaint resolutions and gather feedback from relevant departments.
• Administer rewards and disciplinary actions in accordance with the employee handbook and company policies.
• Document and archive complaint resolutions on a monthly basis.

8. Responsibility: Overseeing Organizational Culture Initiatives

• Plan and manage employee birthday events at multiple factory locations each month.
• Assist in organizing annual company events.
• Collect and record expense receipts after departmental events.
• Assist in the annual selection of outstanding employees.

9. Perform other tasks assigned by supervisors.

Job Requirements

• Knowledge of HR policies and labor laws.
• Strong communication and interpersonal skills.
• Good organizational and time-management skills.
• Ability to handle confidential information.

Language Skills: Mandarin, English, and Malay

Work Competency: witted, proactive at work and with a positive attitude; honest, trustworthy, and willing to follow company arrangements.

Working Hours: Monday to Friday, 8:30 AM–5:30 PM

Compensation Structure: Basic salary + position allowance; overtime pay calculated according to labor laws; pay EPF, SOCSO, etc. as required by the local government.

Salary Payment: Paid by the 7th of each month for the previous month’s salary.

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.