Human Resources Executive - HR

GB GOLD SDN. BHD.; Shah Alam; On-site; MYR 100,000 - 130,000; Full time

Job summary

A leading Malaysian company is seeking an experienced HR professional to oversee essential HR functions including talent acquisition, compliance, and employee engagement. With a strong focus on fostering a positive workplace culture, this role requires a strategic mindset and experience in managerial positions within the hospitality industry. The ideal candidate will contribute to shaping the company’s people strategy and drive employee well-being.

Qualifications

• Minimum 5–10 years of experience in a managerial position.
• Experience in hospitality industries required.
• Strong strategic mindset.

Responsibilities

• Oversee HR and administrative functions.
• Manage end-to-end recruitment activities.
• Conduct training needs assessments.

Skills

Strong knowledge of Malaysia Employment Act

Team player

Proficient in HRIS tools

Operational and leadership capabilities

Excellent communication

Education

Bachelor's Degree/Post Graduate Diploma in Human Resource Management

Tools

Payroll systems

Microsoft Office Suite

Job description

Unlock your potential as a key player in our Human Resources team! As our HR, you will be at the forefront of shaping an empowering workplace culture. From talent acquisition to employee development and engagement, your role is pivotal in fostering a dynamic and inclusive environment.

If you're passionate about connecting with top talent, driving professional growth, and contributing to a vibrant workplace, join us. Elevate your HR career and be part of a team committed to excellence and employee well‑being. Your next chapter begins here!

Key Responsibilities

1. HR Strategy, Compliance & Governance

Oversee and manage the full spectrum of HR and administrative functions across all departments.

Ensure all HR policies, procedures, and practices are compliant with Malaysian laws, labor acts, and statutory requirements.

Maintain updated documentation for employee handbooks, LOAs, offer letters, contracts, company policies, and warning letters, with revisions conducted annually in November.

Responsible for ensuring compliance with ISO standards and supporting ISO audits and documentation.

Liaise with external agencies (e.g. SSM) to obtain and renew business licenses and permits required to operate.

Monitor and manage general office expenses, budgets, and supplies.

2. Talent Acquisition & Workforce Planning

Oversee end‑to‑end recruitment activities, including sourcing, screening, interviewing, package proposals, and onboarding.

Source candidates through various platforms and strategies.

Maintain and regularly update the organization chart and manpower planning reports.

Coordinate structured onboarding programs, assign training schedules with evaluation papers, and ensure seamless integration of new joiners.

Assist with disciplinary procedures and corrective actions where misconduct is identified.

3. Talent Assessment & Strategic Hiring Excellence

Identify and recruit high‑potential talents who align with company values and team culture.

Apply data‑driven selection methods, including personality assessments and structured interviews.

Build recruitment frameworks that reduce turnover and improve performance matching.

Guide managers in building performance‑driven teams through hiring, coaching, and realignment.

Lead employer branding initiatives to position GB GOLD as a top employer.

4. Training & Development

Identify training needs and prepare a comprehensive Yearly Training Plan across departments.

Conduct Training Needs Assessments (TNA) and collect evaluation reports after training sessions.

Apply and manage HRDF grants and claims through the HRDF portal.

Maintain training records and ensure effectiveness through periodic reviews.

Perform monthly payroll including overtime, allowance, and incentive calculations.

Ensure the salary structure remains competitive with industry standards.

Maintain all records related to employee benefits and compliance with EPF, SOCSO, EIS, and income tax.

Ensure timely statutory reporting, auditing, and employee data management.

Regularly evaluate fairness and accuracy in pay, including reasonable incentive policies.

6. Employee Engagement & Relations

Provide guidance and conflict resolution support for employee‑related issues.

Organize staff welfare, sports, cultural and charity activities to encourage engagement and morale.

Plan and execute corporate events, festive celebrations, team‑building, and appreciation initiatives.

Drive positive workplace culture through continuous feedback and employee recognition.

7. Office & Administration Management

Oversee general office upkeep, equipment maintenance, and supply procurement.

Manage company vehicles, licenses, safety compliance, and cleanliness.

Coordinate meeting setups, office activities, and ensure day‑to‑day smooth operation.

Negotiate and manage tenancy agreements for office, warehouse, or company premises.

Procure necessary insurance policies including property, liability, and workers' compensation insurance.

Support department heads in aligning HR best practices with performance outcomes.

Champion innovation in HR practices and foster a mindset of continuous improvement.

Stay updated on labor regulations and HR trends to future‑proof the HR function.

Take on any ad‑hoc assignments, strategic initiatives, or responsibilities as directed by senior management.

Job Requirement

Candidate must possess at least a Bachelor's Degree/Post Graduate Diploma/Professional Degree in Business Studies/Administration/Management, Human Resource Management.

At least 5–10 years of working experience in a managerial position and in hospitality industries are required.

Strong knowledge of Malaysia Employment Act, statutory laws, HRDF, ISO compliance, and HR technology.

Strategic mindset with hands‑on capability in both operational and leadership functions.

Excellent team player; an all‑rounder manager is highly preferred.

Proficient in payroll systems, HRIS tools, and Microsoft Office Suite.