Human Resources Admin

BRG Marketing Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic marketing firm in Selangor seeks an HR professional to manage recruitment, coordinate onboarding processes, and maintain employee records. You will support internal communications, monitor performance metrics, and ensure compliance with HR policies and Malaysian regulations. The ideal candidate has a Diploma or Degree in Human Resources, strong organizational and communication skills, and 1–3 years of relevant experience. Competitive benefits include annual leave and medical coverage.

Benefits

Annual Leave

Medical and Hospitalisation Leave

EPF

SOCSO

EIS

Qualifications

• 1–3 years of HR experience, preferably in e-commerce or related industries.
• Familiar with fast-paced work environments and campaign-based operations.
• Able to work under tight timelines.

Responsibilities

• Manage end-to-end recruitment for e-commerce related roles.
• Prepare onboarding documentation and conduct briefings.
• Maintain accurate employee records in the shared drive.
• Manage centralized work schedules for e-commerce teams.
• Handle official HR communications and resolve employee queries.
• Assist management in tracking staff KPIs.
• Ensure compliance with internal policies and Malaysian regulations.
• Support workplace safety documentation and awareness.

Skills

Strong organizational skills

Coordination skills

Communication skills

Multitasking

Proficiency in Google Workspace

Education

Diploma / Degree in Human Resources or Business Administration

Job description

Requirements

• Diploma / Degree in Human Resources, Business Administration, or related field.
• 1–3 years of HR experience, preferably in e‑commerce, retail, or digital marketing industries.
• Familiar with fast‑paced work environments and campaign‑based operations.
• Strong organizational, coordination, and communication skills.
• Proficient in Google Workspace and HR documentation.
• Able to multitask and work under tight timelines.

Responsibilities

• Recruitment & Manpower Planning
  • Manage end‑to‑end recruitment for e‑commerce related roles such as live hosts, content creators, marketing executives, and operations staff.
  • Monitor manpower needs based on campaign schedules, sales periods, and client demands.
  • Coordinate hiring timelines to support peak seasons, promotions, and livestream campaigns.
  • Manage recruitment platforms, screen resumes, coordinate interviews, and maintain candidate records.
• Onboarding & Offboarding
  • Prepare onboarding documentation including offer letters, contracts, and staff records.
  • Conduct onboarding briefings covering job scope, working schedules, KPIs, and company policies.
  • Coordinate system access (Google Drive, Calendar, internal tools) for new hires.
  • Manage offboarding processes and ensure all access is revoked on the employee’s final working day.
• HR Administration & Documentation
  • Maintain accurate and up‑to‑date employee records in the company shared drive.
  • Organize HR files with proper naming conventions for easy reference.
  • Support preparation of confirmation letters, promotion letters, disciplinary notices, and HR reports.
  • Ensure confidentiality and proper handling of employee and candidate data.
• Work Schedule & Attendance Coordination
  • Manage centralized work schedules for e‑commerce teams including livestream hosts, content teams, and operations staff.
  • Coordinate shift arrangements during campaigns, sales events, and peak periods.
  • Track attendance, leave records, and schedule adjustments.
  • Ensure schedule changes are approved and properly documented.
• Internal Communication & Staff Coordination
  • Handle official HR communications via email and designated messaging platforms.
  • Serve as a coordination point between staff, team leads, and management on HR matters.
  • Assist in resolving basic employee queries related to schedules, policies, and documentation.
• Performance & KPI Support
  • Assist management in tracking staff KPIs related to sales campaigns, livestream performance, and productivity.
  • Support documentation for probation reviews, confirmations, and performance discussions.
  • Maintain records related to incentives, commissions, and attendance‑based rewards.
• Compliance & Company Policy
  • Ensure HR operations comply with internal policies and Malaysian employment regulations.
  • Maintain confidentiality of HR records and recruitment data.
  • Support disciplinary procedures and documentation when required.
• Workplace Safety & Scam Awareness
  • Assist in educating staff on online scam awareness, impersonation risks, and data protection.
  • Report suspicious activities to management promptly.
  • Support workplace safety documentation and basic compliance checks.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS