Human Resource Executive / Senior Executive

Anchor Consulting; Petaling Jaya; On-site; MYR 30,000 - 45,000; Full time

Job summary

A recruitment consulting firm is seeking a Human Resource Executive/Senior Executive in Petaling Jaya, Malaysia. The role includes payroll processing, statutory compliance, talent acquisition, and organizing employee events. Candidates should have a Diploma/Degree in Business Studies, be well-versed in employment regulations, and possess strong interpersonal skills. The ideal applicant has 1-2 years of relevant experience and can communicate in Mandarin and English, demonstrating high adaptability and the ability to work independently.

Qualifications

• Must be well-versed in Employment Act 1955.
• 1-2 years of experience working with payroll software systems.
• 1-2 years of experience in recruitment/talent acquisition.
• 1-2 years of experience in organizing employee events/celebrations.
• High adaptability to new environments.

Responsibilities

• Process monthly payroll accurately and timely for all employees.
• Handle statutory submissions including EPF, SOCSO, EIS.
• Advertise vacancies and screen candidates for job requirements.
• Coordinate onboarding and offboarding processes.
• Organize employee engagement activities and events.

Skills

Mandarin

Interpersonal skills

Communication skills

Payroll processing

Talent acquisition

Education

Diploma / Degree in Business Studies

Tools

Payroll software systems (e.g.: BrioHR, QuickPay)

Job description

Human Resource Executive / Senior Executive

A. Payroll Processing & Statutory Compliance

• Process monthly payroll accurately and timely for all employees.
• Handle statutory submissions including EPF, SOCSO, EIS and HRD within required deadlines.
• Ensure accuracy of payroll components such as allowances, OT, claims and deductions.
• Prepare and submit monthly payroll reports to Finance.

B. Talent Acquisition

• Advertise vacancies through appropriate platforms.
• Screen and shortlist candidates based on job requirements.
• Arrange interviews with candidates and hiring managers.
• Prepare offer letters and employment documents for successful candidates.
• Conduct periodic check-ins with new joiners during probation.

C. Onboarding & Offboarding

Onboarding

• Coordinate preparation of laptops, work tools and access setup before Day 1.
• Conduct new joiner orientation sessions and introduction to company culture.
• Guide and acclimatize new employees to company processes and policies.
• Perform structured check‑ins (Week 1, Month 1, Month 3).

Offboarding

• Prepare and issue Acceptance of Resignation letters.
• Conduct exit interviews and document insights.
• Maintain and complete Employee Exit Checklist to ensure a compliant offboarding process.

D. Employee Events & Engagement

• Organize employee engagement activities such as monthly birthday celebrations and festive events (Hari Raya, Chinese New Year, Deepavali, Christmas).
• Plan company trips, obtain vendor quotations and prepare event agenda when required.
• Manage event logistics, coordination and post‑event feedback.

E. Performance & Disciplinary Management

• Assist in managing employee performance issues and disciplinary matters in accordance with company policies.
• Coordinate and support Performance Improvement Plan (PIP) sessions.
• Draft necessary correspondences such as show cause letters, warning letters and performance reports.
• Ensure all processes are compliant with labour regulations.

F. HR Administration & HR Documentations

• Draft HR correspondences, announcements and memorandums when required.
• Update and maintain HR SOPs, Employee Handbook and HR documentation.
• Ensure proper filing, record‑keeping and accuracy of all HR documents.
• Provide general HR support and perform other duties assigned by management.

JOB SPECIFICATION:

• At least Diploma / Degree in Business Studies.
• Must be well‑versed in Employment Act 1955.
• Preferably someone who have 1‑2 years of experience working with payroll software systems (e.g.: BrioHR, QuickPay etc).
• Preferably someone who have 1‑2 years of experience in recruitment / talent acquisition.
• Preferably someone who have 1‑2 years of experience in organizing employee events / celebrations.
• Able to converse in Mandarin (due to Chinese speaking stakeholders) and English.
• High adaptability to new environment and communicate well with all levels of employees in the Company. Poses strong interpersonal & communication skills.
• Able to work independently.