Human Resource Executive / Assistant

Kasut U; Kuala Terengganu; On-site; MYR 100,000 - 150,000; Full time

Job summary

A local company in Kuala Terengganu is looking for an HR Executive/Assistant to support daily HR activities. The role involves managing recruitment, onboarding, payroll, and employee relations. Candidates should possess a Bachelor's degree in a related field and have 1-3 years of HR experience. Ideal candidates will have strong communication and organizational skills, proficiency in MS Office, and familiarity with HR practices. This position offers the opportunity to contribute to employee engagement and compliance initiatives.

Qualifications

• 1-3 years of experience in an HR role (assistant, coordinator, or similar).
• Knowledge of HR practices and employment laws.
• Familiarity with payroll processes and statutory deductions.

Responsibilities

• Assist in recruitment processes, including posting job ads and scheduling interviews.
• Maintain accurate HR records and databases.
• Support the implementation of HR policies and procedures.
• Handle employee queries and provide HR information.
• Assist in payroll preparation and compliance with statutory requirements.

Skills

Communication skills

Organizational skills

Interpersonal skills

Proficiency in MS Office

Detail-oriented

Education

Bachelor's degree in Human Resources or Business Administration

Tools

HRIS software

Job description

As an HR Executive/Assistant, you will play a key role in supporting the HR department’s daily activities, ensuring smooth HR operations, and providing administrative assistance. You will handle HR functions such as recruitment, onboarding, payroll processing, employee relations, HR records management, and general HR support.

Key Responsibilities:

Assist in recruitment processes including posting job ads, screening resumes, scheduling interviews, and coordinating onboarding procedures.

Maintain accurate and up-to-date HR records, including employee files, HR databases, and HRIS systems.

Support the implementation of HR policies and procedures.

Handle employee queries and provide information about HR policies, benefits, and programs.

Assist in preparing HR reports, presentations, and HR-related communications.

Support performance management processes, including probation reviews and appraisals.

Help organize employee engagement activities, training programs, and wellness initiatives.

Manage attendance records, leave applications, and HR documentation.

Assist in the preparation and processing of payroll, including data entry, timesheet validation, and ensuring accurate and timely salary payments.

Liaise with finance to reconcile payroll and resolve payroll-related discrepancies.

Ensure payroll compliance with statutory requirements (e.g., taxes, deductions, contributions).

Ensure compliance with labor laws and company policies.

Perform general administrative tasks such as filing, photocopying, and office supplies management.

Collaborate with other departments to support HR initiatives and company goals.

Requirements:

Bachelor’s degree in Human Resources, Business Administration, or related field.

1-3 years of experience in an HR role (assistant, coordinator, or similar).

Knowledge of HR practices and employment laws.

Familiarity with payroll processes and statutory deductions.

Proficiency in MS Office (Word, Excel, PowerPoint) and HRIS software.

Excellent communication and interpersonal skills.

Strong organizational and multitasking abilities.

Discretion and confidentiality in handling sensitive information.

Proactive and detail-oriented with a positive attitude.

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