Human Resource Executive

Tenby Schools; George Town; On-site; MYR 100,000 - 150,000; Full time

Job summary

An educational institution in Penang is looking for a motivated HR Executive to manage HR practices and foster a positive workplace environment. This role involves coordination within the HR department, documentation, and recruitment activities, ensuring compliance while promoting employee well-being. The ideal candidate will be resourceful, proactive, and have a passion for supporting others. Employee benefits include discounts on tuition fees and medical insurance, highlighting the organization's commitment to its staff.

Benefits

Tuition fees discount for children of employees

Medical outpatient and insurance benefits

Personal Accident insurance coverage

Generous contributions to an Employee Provident Fund (EPF)

Qualifications

• Experience in HR practices and policies.
• Passion for fostering a positive workplace.
• Ability to manage HR responsibilities efficiently.

Responsibilities

• Coordinate quality systems within the HR Department.
• Handle payroll and HR documents.
• Ensure a smooth onboarding process for new staff.
• Foster harmonious employer-employee relationships.

Skills

Organizational skills

Proactive approach

Employee engagement

Resourcefulness

Job description

Overview

We are seeking a suitably qualified, motivated, and experienced HR Executive to join our dynamic team and contribute to the efficient management of human resources in our organization. The ideal candidate will be passionate about supporting people and fostering a positive workplace environment. You will play a vital role in maintaining high standards of HR practices and policies, ensuring compliance, and promoting employee engagement. We are looking for someone who is resourceful, organized, and proactive in their approach to managing HR responsibilities, with a commitment to driving the success and well-being of our employees.

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

About the School and ISP

At Tenby Schools Penang, part of the International Schools Partnership (ISP)—a global network of 85+ schools across 23 countries—we are proud to offer an international and cosmopolitan learning environment. Our diverse campus hosts students from over 30 countries, providing them with a world-class education in a state-of-the-art facility. With nearly 60 years of pioneering experience in international education in Malaysia, Tenby Schools Penang has established a reputation for excellence in staff development and delivering high-quality teaching and learning. What sets us apart is our unique integration of a Private Malaysian School and an International School, fostering a truly unified and inclusive educational experience. Located on the island of Penang, we are one of the leading schools in the region. Visit our website athttp://www.tenby.edu.my/penang and follow us on social media to stay updated.

ISP Malaysia operates the Tenby Schools, Asia Pacific Schools and Straits International Schools where we are strategically located covering the Klang Valley, Perak, Penang and Johor within Malaysia. Our experience in education excellence helps us provide amazing learning experiences for students as young as 3 years up to 18 years old. Our schools in Malaysia follow the international school curriculum comprising IGCSE and A-levels, starting at the kindergarten level. While the national and international schools and classrooms are separated, facilities and non-curricular activities are shared between the schools. With over 8,500 students, we have a 60-year history in the country providing education to students and have gained a reputation for excellence and high standards in education.

A culture of engagement and trust, where staff contributions are recognised and valued. A passionate and motivated team of professionals who put children at the heart of decision-making. An embedded whole campus commitment to professional development and a commitment to serving others. A peer network of like-minded teaching colleagues and support from non-academic staff. Access to expertise, best practise sharing and learning opportunities across countries and cultures. A commitment to employee well-being.

We also offer

• Tuition fees discount for children of employees
• Medical outpatient and insurance benefits
• Personal Accident insurance coverage
• Generous contributions to an Employee Provident Fund (EPF)

Key Responsibilities

• Coordination of the overall quality system within the HR Department to ensure efficiency and compliance.
• Collate payroll documents, including new joiners, overtime, resignations, unpaid leave, allowances, and other relevant items, and submit them to the HR Manager.
• Well versed in HRDF system.
• To handle ESD and immigration related documents
• Prepare, update, and maintain HR reports and records in a timely manner, ensuring data accuracy for reference.
• Handle preparation and submission of work permit applications for expatriate staff via MOE.
• Ensure a smooth onboarding process for new staff.
• Regularly update personal files, ensuring all required documents are included per the checklist.
• Maintain compliance with safeguarding policies.
• Ensure timely and accurate updates of staff data in the HR system.
• Foster a positive and conducive work environment and maintain harmonious employer-employee relationships.
• Assist in recruitment and selection activities, including resume screening, interview arrangements, and onboarding.
• Streamline and optimize recruitment processes to attract and select top talent efficiently.
• Respond to internal and external inquiries with accurate and thorough information and services.
• Perform additional duties related to school administration as required.
• Undertake ad-hoc HR functions and assignments as assigned.
• You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.

ISP Leadership Competencies

• Collaboration. Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities.
• Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback; supporting others in their continual learning, development and growth.
• Innovation Leadership. Is good at creating an environment where ideas for learning initiatives and services are generated and is able to motivate and inspire others through the process of creation through to completion.
• Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.
• Resilience. Can deal with setbacks and challenges calmly and effectively.
• Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.
• Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles.
• Leading & Inspiring Others. Supports, encourages and inspires students, colleagues and teams so that they give their best.
• Understanding People. Is a very good judge of talent, can objectively articulate the strengths and motivations of people inside or outside the organization.
• Influencing & Communication. Consistently informs, influences and inspires students, parents and colleagues through timely and effective communication.
• Agile. Responds and adapts to changing circumstances; manages and solves problems by providing solutions in a climate of ambiguity.
• Strategic, Commercial & Financial Awareness. Has the ability to apply understanding of the business and industry to improve effectiveness and profitability.
• Planning & Decision Making. Makes decisions on the best course of action and then plans, organises, prioritises and balances resources to achieve the desired outcome.
• Diversity & Equity. Has the sensitivity, awareness and skill to understand the values, behaviours, attitudes and practices across cultures that supports all children and adults to learn and work effectively.

Safeguarding and Diversity

• ISP Commitment to Safeguarding Principles
• ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
• All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
• ISP Commitment to Diversity, Equity, Inclusion, and Belonging
• ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.

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