Human Resource and Administration Executive

Bezt Clean Industries; Negeri Sembilan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic organization in Negeri Sembilan is seeking a Human Resource and Administration Executive to manage HR activities including job postings, interview processes, and employee relations. This role demands experience in HR practices, familiarity with Malaysian labour laws, and proficiency in Microsoft Office. The ideal candidate should have a degree or diploma in Human Resource Management or Business Administration and 2+ years of relevant experience. Fluency in English and Bahasa Malaysia is essential, while Mandarin knowledge is an advantage.

Qualifications

• Minimum 2 years experience in Human Resources or Administrative position.
• Team player with a proactive and positive attitude.

Responsibilities

• Manage job postings, resume screening, and candidate interviews.
• Handle employee relations, grievances, and welfare issues.
• Prepare monthly payroll, EPF, SOCSO, and HRDF accurately.

Skills

Microsoft Office proficiency

Knowledge of Malaysian Labour Laws

Fluency in English and Bahasa Malaysia

Education

Degree/Diploma in Human Resource Management or Business Administration

Job description

Human Resource and Administration Executive

• Manage job posting, resume screening, interview scheduling and candidate interviews and share feedback with HODs, conduct initial orientation training to newly hired employees and update company database.
• To prepare all relevant personnel letter such as appointment letter, salary review letter and any other letter related to administration and human resource.
• To register new joined and update resigned employee in payroll system & PERKESO.
• To follow up Job Description and on job training for new joined employee after orientation.
• To manage all matters related to foreign worker employment included application, permit/ passport renewal & etc.
• Liaise with government bodies such as Labour Office and Immigration Department etc. for new application or renewal of permit, license, certificate & etc. Coordinate with other departments to record, follow up and updating relevant and outstanding matter.
• Periodical check on foreign worker hostel condition.

Employee Relation, Welfare & Training

• To handle discipline matters caused by any employee as well as any grievances or complaints raised by employees on issues related to welfare, benefit and compensation matters.
• Handling and assisting in the general administrative duties assigned, to plan employee welfare activities.
• To prepare yearly Training Need Analysis. Arrange suitable training programme for employees under HRDF.

Administrative & Others

• To liaise with government authorities & regulatory bodies such as HRDF, Labour Office etc. in relation to HR matters.
• To maintain and update workers attendant files.
• To prepare monthly payroll, EPF, SOCSO, HRDF etc timely & accurately.
• To maintain proper records of all employees including those from foreign countries at all time.
• To monitor the cleanliness and tidiness within company (5S).
• To key in finished goods daily output into Accounting System.
• To assist Supervisor/Executive/HODs in handling JKKP, Bomba, DOE, Halal & etc application, documentation and meeting minutes preparation.
• To execute all activities under ISO 9001 to ensure all management systems directly or indirectly concerned with HR matters are fully compliance and properly implemented.
• Able to do multitasking job and to perform any other duties when necessary at ad-hoc basis.

Job Requirement

• Possess Degree/Diploma in Human Resource Management / Business Administration or equivalent.
• Minimum 2 years & above experience in Human Resources/Administrative position.
• Proficient in Microsoft Office application.
• Good knowledge of Malaysian Labour Laws and statutory bodies (EPF, PERKESO etc).
• Fluent in English & Bahasa Malaysia. Knowledge of Mandarin or other languages is a plus.
• Team player, proactive and positive attitude.