HR Specialist

QUADRANT TECHNOLOGY (MALAYSIA) Sdn Bhd; Johor Bahru; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading technology firm in Johor Bahru is seeking an experienced HR professional to lead the establishment of an HR system and manage recruitment operations for a new factory. The role emphasizes formulating HR policies, overseeing payroll and employee relations, and coordinating training programs. Candidates should have a bachelor’s degree in Human Resources or Business Administration, along with 3–5 years of relevant experience, ideally in the manufacturing sector. Proficiency in Malaysian labor laws, HR software, and strong communication skills in English and Mandarin are essential.

Qualifications

• 3–5 years of full-cycle HR work experience.
• Experience in manufacturing or factory environments is highly desirable.
• Experience in new team or new factory set-up projects preferred.

Responsibilities

• Lead the formulation of HR policies and processes.
• Take responsibility for recruitment operations.
• Conduct local salary surveys and design salary structures.
• Serve as the HR consultant for employee relations.
• Administer payroll calculation and attendance tracking.
• Identify training needs and organize orientation programmes.
• Coordinate outsourcing services including office space planning.

Skills

Understanding of Malaysian labour laws

HR-related software proficiency

Data analysis and reporting

Organisational skills

Communication skills

Interpersonal skills

Education

Bachelor’s degree in Human Resources or Business Administration

Tools

MS Office

Job description

HR System Establishment and Implementation

• System Development: Lead the formulation of a complete set of HR policies and processes that comply with local labor laws and regulations such as Malaysia’s Employment Act.
• Recruitment Initiation: Take full responsibility for the new factory’s recruitment operations, including formulating recruitment plans, publishing job vacancies, screening resumes, conducting interviews, and establishing a talent pool for key positions.
• Compensation & Benefits Design: Conduct local salary surveys and design competitive salary structures, benefits packages and employee recognition programmes.

Daily HR Operations and Management

• Employee Relations: Serve as the core HR consultant to address employee inquiries, grievances and workplace conflicts, and maintain positive employee relations.
• Payroll & Attendance Management: Administer monthly payroll calculation, social security contribution, attendance tracking and employee file management, ensuring data accuracy and confidentiality.
• Training & Development: Identify training needs, and organise new employee orientation programmes and various skill development initiatives.

Administration & Logistics Support Setup (dual‑role during initial phase)

• General Affairs Management: May lead or coordinate outsourcing services including office space planning, facility management, security and cleaning services.

Reporting & Cross‑Cultural Communication

• Regularly report the progress of HR system establishment, local compliance status and team performance to the management of China Headquarters.
• Act as a cultural bridge between China Headquarters and the local Malaysian team to ensure smooth communication.

Education & Experience

Bachelor’s degree or above; majors in Human Resources Management, Business Administration or related fields are preferred.

At least 3–5 years of full‑cycle HR work experience; experience in manufacturing or factory environments is highly desirable. Candidates with experience in new team or new factory set‑up projects will be given priority.

Professional Knowledge & Skills

• Must have a thorough understanding of Malaysian labour laws and regulations (e.g., Employment Act, Industrial Relations Act).
• Proficient in HR‑related software and MS Office, with excellent data analysis and reporting capabilities.
• Outstanding organisational, communication and interpersonal skills; able to work independently and manage multiple tasks in a fast‑paced environment.

Language Requirements

• English: Strong business communication skills in listening, speaking, reading and writing for handling local affairs.
• Chinese‑Mandarin: Fluent in listening, speaking, reading and writing to serve as a working language for collaboration with China Headquarters and Chinese teams.
• Bahasa Malaysia: Basic communication skills are preferred, which will facilitate handling local employee relations and government affairs.