HR & Procurement Admin Executive

Brighten Business Consulting; Selangor; On-site; MYR 36,000 - 54,000; Full time

Job summary

A regional business consulting firm in Malaysia is seeking an HR & Procurement Admin Executive to manage HR functions and procurement operations. The ideal candidate should have at least 3 years of HR experience, proficiency in Chinese and English, and be detail-oriented. Responsibilities include daily HR operations, supplier sourcing, and inter-department communication. A supportive work environment with benefits like hospital insurance and performance-based increments is offered.

Benefits

Hospital insurance

Parking allowance

Free snacks & beverages

Performance-based increment

Year-end bonus

Festival gifts & birthday benefits

Qualifications

• Minimum 3 years of HR work experience; procurement experience is a strong advantage.
• Strong command of Chinese & English, both written and spoken.
• Ability to work independently and manage cross-department tasks.

Responsibilities

• Handle all daily HR operations including recruitment and payroll coordination.
• Conduct full procurement cycle: supplier sourcing to delivery coordination.
• Manage employee support and communication across departments.

Skills

Chinese typing

Detail-oriented

Proactive

Strong responsibility

English proficiency

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

25d ago , from BRIGHTEN BUSINESS CONSULTING SDN. BHD.

Brighten Business Consulting is a Hong Kong–based Employer of Record (EOR) and business outsourcing firm with offices in Malaysia, Taiwan, the UK, and Australia. With over a decade of experience in HR, marketing, and business expansion solutions, we help global companies hire, manage, and grow remote teams across the Asia Pacific region — quickly, compliantly, and efficiently.

Our Malaysia branch, established in 2018, is home to a dynamic team delivering trusted EOR and remote staffing services to clients from Hong Kong, Taiwan, Singapore, Australia, and beyond. Join us and be part of a team connecting global businesses with local talent.

Our client is expanding and seeking a versatile HR & Procurement Admin Executive who can manage both Human Resources functions and Procurement operations. This role is ideal for someone who is meticulous, self-driven, and capable of handling multi-department responsibilities with professionalism.

Job & Responsibilities:

Primary Responsibilities – Human Resources (HR)

• Handle all daily HR operations including recruitment, training arrangements, onboarding/offboarding, payroll coordination, and performance evaluation administrative support.
• Maintain and update all HR documents, personnel files, and digital records, ensuring accuracy, confidentiality, and systematic filing.
• Assist in drafting, reviewing, and optimising HR policies and SOPs, and support smooth implementation across departments.
• Coordinate inter-department communication, schedule meetings, prepare minutes, and follow up on action items.
• Provide employee support, respond to staff enquiries, and assist in organising internal activities to foster positive employee relations.

Secondary Responsibilities – Procurement & Admin

• Handle purchasing and ordering of food, non-food items, office supplies, and stationery.
• Conduct full procurement cycle: supplier sourcing, quotation comparison, negotiation, order placement, delivery coordination, and store communication.
• Manage data entry, purchase records, and system updates.
• Conduct market research including pricing trends, supplier performance tracking, cost analysis, and provide data insights for procurement strategy.
• Coordinate cleaning, repair, pest control and follow up on vendors for facility maintenance.
• Perform any other ad-hoc tasks assigned by management and provide timely reporting.

Requirements:

• Minimum 3 years of HR work experience; experience in procurement or admin purchasing is a strong advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and able to perform Chinese typing.
• Strong command of Chinese & English, both written and spoken.
• Detail-oriented, stable personality, proactive, and able to work independently with strong responsibility.
• Passionate about HR work and willing to support cross-function tasks across departments.
• 5-day work week
• Hospital insurance
• Parking allowance
• Friendly and supportive work environment
• Free snacks & beverages
• Performance-based increment
• Year-end bonus
• Festival gifts & birthday benefits
• Convenient location near an MRT station

Office Location: Sunway Velocity

Interested candidates, please provide your CV, current & expected salary.

Note: Only shortlisted applicants will be contacted for an interview. Employment offers are subject to the successful clearance of pre-employment checks, including background and reference verification.