HR & Payroll Administrator

Learntastic; Batu Pahat; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A leading educational services firm is seeking a detail-oriented HR & Payroll Administrator based in Batu Pahat, Malaysia. The role requires managing HR operations including payroll processing and benefits administration. Candidates should have a Bachelor’s degree and 3+ years of HR experience, with strong knowledge of compliance and best practices. This position offers a competitive salary, flexible work environment, and opportunities for professional growth within a collaborative company culture.

Benefits

Competitive salary (based on experience)

Flexible remote work environment

Opportunity for professional growth

Supportive company culture

Qualifications

• 3+ years of experience in HR, payroll, or benefits administration, preferably in multi-state environments.
• Strong understanding of U.S. employment laws and payroll compliance.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as primary contact for employee questions on policies, payroll, and benefits.
• Address employee relations and compliance issues promptly.
• Process weekly payroll, ensuring regulatory compliance.

Skills

Excellent written and verbal communication skills

Attention to detail

Organizational skills

Education

Bachelor’s degree in Human Resources, Business Administration, Finance, or related field

Tools

ADP

Paychex

Gusto

Job description

About The Role

We are seeking a highly organized, detail-oriented HR & Payroll Administrator to manage day-to-day HR operations, payroll processing, and benefits administration.

This role is ideal for someone who thrives in a structured environment, values accuracy, and enjoys supporting employees throughout their lifecycle — from onboarding to offboarding.

The HR & Payroll Administrator will play a key role in maintaining compliance, managing employee records, processing payroll and benefits, and serving as the primary contact for HR-related inquiries.

Responsibilities

• Serve as primary contact for employee questions on policies, payroll, and benefits; provide clear HR guidance
• Address employee relations, compliance issues, and confidential personnel matters promptly
• Draft and post job descriptions, screen candidates, schedule interviews, and support hiring managers
• Coordinate onboarding (systems, benefits) and manage offboarding documentation and asset collection
• Maintain accurate personnel files in compliance with labor and data protection requirements
• Update employee handbook annually; ensure compliance postings are current; support HR audits
• Administer benefits including 401(k), ICHRA, PCOR, 1094/1095B filings, and coordination with third-party administrators
• Process weekly payroll, including commissions, deductions, and reimbursements; ensure regulatory compliance
• Track attendance, time off, and leave to ensure adherence to company policies and labor laws

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Finance, or related field
• 3+ years of experience in HR, payroll, or benefits administration (multi-state experience preferred)
• Strong understanding of U.S. employment laws, benefits, and payroll compliance
• Experience with HRIS and payroll systems (e.g., ADP, Paychex, Gusto, or similar)
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretionExceptional organizational and multitasking skills.

Preferred Skills

• Experience managing ICHRA or 401(k) programs
• Knowledge of HR best practices and state-specific compliance. Strong Excel and data management skills
• Previous experience working in a remote or hybrid environment

Benefits

• Competitive salary (based on experience)
• Flexible remote work environment
• Opportunity for professional growth and advancement
• Collaborative and supportive company culture