HR & Payroll Administration Executive

CMX People Sdn. Bhd; Remote; MYR 100,000 - 150,000; Full time

Job summary

A values-driven HR consultancy is looking for a proactive Administration Executive in Kuala Lumpur to support HR and payroll tasks for Australian clients. The role involves handling client calls, processing payroll, managing background checks, and assisting with document formatting and social media. Ideal candidates will have a strong administrative background, attention to detail, and good Microsoft 365 skills. You will be part of a supportive team that emphasizes a people-first, collaborative culture. Salary ranges from RM3500 to RM4000 depending on experience.

Qualifications

• Experience in HR, recruitment, or professional administration.
• Strong attention to detail and accuracy with numbers.
• Ability to learn quickly and remain organized under pressure.

Responsibilities

• Handle incoming calls and direct enquiries for HR team.
• Process payroll for Australian clients.
• Manage background checks and document formatting.
• Support social media and presentation scheduling.

Skills

Attention to detail

Microsoft 365 skills

Document formatting

Organizational skills

Tools

Canva

Employment Hero

Job description

Join a values-driven HR consultancy making work better for people and businesses.

Are you an organised, tech-savvy, and love helping people? We’re looking for a proactive Administration Executive with experience in HR and Payroll to support a Client in Australia!

This role blends recruitment and HR administration with 1–2 days per week dedicated to payroll processing. You’ll be the friendly voice behind the scenes, supporting the HR consultants, coordinating client calls, managing background checks, formatting documents, supporting social media, and providing payroll support.

What You’ll Do

• Handle incoming calls and direct enquiries for our Australian HR team
• Process payroll for our Australian clients
• Lodge police, medical, and reference checks through Makesure and client systems
• Assist with resume screening and document formatting
• Support presentations and social media scheduling
• Keep our systems organised across Teams, OneDrive, and SharePoint

What You’ll Bring

• Background in HR, recruitment, or professional administration
• Strong attention to detail and accuracy with numbers
• Strong Microsoft 365 and document formatting skills
• A fast learner who’s organised, reliable, and calm under pressure
• Bonus: Canva or social media experience and experience with Employment Hero

Why You’ll Love It Here

• Supportive and connected local & international team
• Exposure to HR, recruitment and payroll operations across Australia
• A people-first, collaborative culture where your ideas matter

RM3500 - RM4000 salary depending on your experience

Our working hours follows Australia timezone! (6.00am - 3.30pm)

If you’re ready to grow your career in HR and be part of a forward-thinking team, we’d love to meet you!

Please include your answers to the following questions in your cover letter:

• How long is your notice period?
• How much is your current salary?
• How much is your expected salary?
• How many years of experience you have for end-to-end payroll management?
• How many HR & Admin experience you have?
• Our working hours is from 6.00am - 3.00pm is that alright for you?
• Can you rate your English proficiency (1-10)
• Where is your current location?
• Do you have your own transport?
• Is there anything you need to disclose about your employment history?
• Do have any legal / civil / police case pending or record?
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