HR Manager

Ispire; Kulai; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading HR firm in Malaysia is seeking a seasoned HR Operations Manager to handle the full HR spectrum including recruitment, payroll, and compliance. This role requires a Bachelor's degree in Business Administration or Human Resources, as well as a minimum of 5 years of relevant HR experience. Candidates must possess strong analytical and communication skills and be fluent in Bahasa and English. The ideal candidate will also have technical proficiency in Microsoft Office tools and a solid understanding of Malaysian labor laws.

Qualifications

• Minimum of 5 years of relevant HR generalist experience.
• Strong track record in HR operations.
• In-depth understanding of general HR policies and procedures.
• Familiar with Malaysia's employment and labor laws.
• Knowledge of ISO 9001, ISO 13485, SMETA, and GMP standards.

Responsibilities

• Manage the full HR spectrum, including recruitment and employee relations.
• Liaise with government statutory bodies for compliance.
• Oversee entire recruitment process and talent management initiatives.
• Prepare and analyze HR reports and support budgeting.
• Oversee day-to-day HR administrative tasks and office management.

Skills

Analytical skills

Problem-solving skills

Communication skills

Interpersonal skills

Fluent in Bahasa

Fluent in English

Education

Bachelor's Degree in Business Administration or Human Resources Management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

HR Operations: Manage the full HR spectrum, including recruitment, payroll, compensation, benefits, training, performance management, organizational development, and employee relations.

Compliance and Liaison: Liaise with government statutory bodies (e.g., KWSP, SOCSO, EIS, Income Tax, HRD Corp) and ensure all company HR policies are consistently applied and legally compliant.

Recruitment and Talent Management: Oversee the entire recruitment process, from employee onboarding to offboarding, and develop/manage talent management initiatives like performance appraisals and succession planning.

HR Policy Development: Develop, maintain, continuously review, and update progressive HR policies and procedures to enhance operational efficiency, employee satisfaction, and legal compliance.

Training and Development: Design, implement, and coordinate employee training and development programs, including conducting sessions on various HR topics.

Employee Relations: Provide guidance to managers/supervisors on disciplinary actions, conflict resolution, and employee relations issues, while promoting a positive, safe, and clean work environment.

Payroll and Systems Management: Maintain and manage payroll systems for accurate/timely payments, oversee HR systems, and maintain accurate database files and reporting capabilities.

Reporting and Budgeting: Prepare and analyze reports related to HR activities/key metrics, assist in preparing monthly HR KPI reports and organizational charts, and support the annual budgeting process.

Administrative Management: Oversee day-to-day administrative tasks for HR and serve as the primary contact point for all HR-related matters.

Office Management: Manage contracts and service agreements with office landlords and vendors (e.g., photocopier lease, security), monitor and manage office supplies, and develop/maintain effective filing and e-filing systems.

Min Competency – Education/ Training/ Experience/ Skill

Education: Bachelor's Degree in Business Administration, Human Resources Management, or a related discipline; specialization in Human Resources Management is preferred.

Experience: Minimum of 5 years of relevant HR generalist experience, with a strong track record in HR operations.

Knowledge: In-depth understanding of general HR policies and procedures, comprehensive knowledge of Malaysia's employment and labor laws, and familiarity with ISO 9001, ISO 13485, SMETA, and Good Manufacturing Practices (GMP) standards.

Language: Fluent in both written and spoken in Bahasa and English.

Technical Skills: Proficient in Microsoft Word, Excel, and PowerPoint.

Soft Skills: Strong analytical and problem-solving skills, with the ability to manage multiple tasks efficiently.

Excellent communication and interpersonal skills, with the ability to engage effectively with all levels. Meticulous, hands‑on, capable of maintaining confidentiality, proactive, and a highly independent team player who demonstrates initiative.