HR Assistant (Foreign Worker Management)

Mynews; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A key player in HR solutions in Malaysia is seeking a proactive individual to manage the full lifecycle of foreign worker administration, including visa applications, work permit renewals, and regulatory compliance. This role requires strong organizational and communication skills, with responsibilities that include coordinating medical check-ups and ensuring timely responses to worker enquiries. Ideal candidates should possess a diploma or degree in relevant fields and have experience with foreign workforce management.

Qualifications

• Diploma or Bachelor's Degree in a relevant field is required.
• Experience in managing foreign workers is advantageous.
• Must possess own transport and be willing to travel.

Responsibilities

• Responsible for work permit and visa applications for foreign workers.
• Handle passport renewals and FOMEMA process for workers.
• Attend to enquiries or issues related to foreign workers.

Skills

Good time management

Organizational skills

Communication skills

Education

Diploma or Bachelor's Degree in Business Studies, Administration, Management, Human Resource Management

Job description

This role plays a vital part in managing the full lifecycle of foreign worker administration — from visa applications and work permit renewals to medical and regulatory compliance. You’ll serve as the key liaison between the company, government agencies, and workers, ensuring smooth, timely, and compliant operations. The position is ideal for someone who is organized, proactive, and thrives in a fast-paced HR environment.

Responsibilities

• Responsible for work permit/employment pass, visa application, special pass, and check-out memo for foreign workers, and liaise with immigration officers.
• Handle passport renewals for foreign workers.
• Manage the FOMEMA process — schedule medical check-ups, follow up on results, handle appeals, and notify relevant parties of failed results.
• Attend to and resolve enquiries or issues related to foreign workers in a timely and professional manner.
• Coordinate training, ID creation, Rymnet profile setup, and thumbprint registration for foreign workers.
• Process PERKESO accident claims for local and foreign workers.
• Perform any other ad‑hoc duties or responsibilities as assigned by Superior.

Qualifications

• Candidate must possess at least a Diploma or Bachelor's Degree in Business Studies, Administration, Management, Human Resource Management, or any equivalent field.
• Experience in handling foreign workers is an added advantage.
• Good time management, organizational, and communication skills.
• Must possess own transport and be willing to travel when required.