HR ASSISTANT CUM MANPOWER COORDINATOR

Qasturie; Miri; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading HR firm in Miri, Malaysia is seeking a Human Resources Assistant to assist in recruitment and manage manpower coordination. Ideal candidates should possess a diploma or degree in HR or business-related fields, with 1-3 years of relevant experience. Familiarity with oil & gas or construction industries is preferred. The position requires strong communication and organizational skills in a fast-paced environment.

Qualifications

• Minimum 1–3 years of working experience in Human Resources, Administration, or Manpower Coordination.
• Experience in oil & gas, construction, or engineering industries is preferred.
• Familiar with site mobilization and gate pass applications.

Responsibilities

• Assist in sourcing, screening, and shortlisting candidates for various positions.
• Coordinate with project teams and department heads to identify manpower requirements.
• Manage mobilization and demobilization of employees to project sites.

Skills

Communication skills

Organizational skills

Coordination skills

Time management

Data entry systems

Education

Diploma or Bachelor’s Degree in Human Resource Management, Business Administration

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

JOB DESCRIPTION

• Assist in sourcing, screening, and shortlisting candidates for various positions.
• Coordinate with project teams and department heads to identify manpower requirements.
• Manage mobilization and demobilization of employees to project sites.
• Prepare and update manpower lists, deployment schedules, and site entry documents.
• Liaise with clients, vendors, and site representatives for gate pass, work permit, and induction arrangements.
• Maintain up-to-date employee database and manpower tracking reports.
• Assist in maintaining employee personal files and HR records (contracts, certificates, medical, etc.).
• Ensure all HR-related documents and data are properly filed and kept confidential.

JOB REQUIREMENT

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• Additional HR-related certification or training will be an added advantage.
• Minimum 1–3 years of working experience in Human Resources, Administration, or Manpower Coordination.
• Experience in oil & gas, construction, or engineering industries is preferred.
• Familiar with site mobilization, gate pass applications, and client coordination (e.g., Petronas, Shell, or similar).
• Strong understanding of recruitment processes, employee documentation, and attendance/leave management.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and data entry systems.
• Ability to handle confidential information with integrity and professionalism.
• Good communication skills (written and verbal) in English and Bahasa Malaysia.
• Strong organizational, coordination, and time management skills.
• Able to multitask and meet deadlines in a fast-paced work environment.