HR & Admin Executive

Hunters International; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A multinational corporation is seeking a qualified HR and Office Admin Executive in Selangor. The candidate should have a minimum diploma in Business and at least 2 years of operational administration or HR experience. Responsibilities include administering HR claims, generating employee documents, overseeing office arrangements, and supporting expatriate onboarding. Good communication and MS Office skills are essential for this position. The company promotes a positive work environment and values candidate engagement.

Qualifications

• Minimum Diploma in Business or equivalent.
• At least 2 years operational admin or HR generalist experience.
• Good communication skills in English (both written and spoken).
• Well-versed in MS Office (Excel, Access, Powerpoint).

Responsibilities

• Administer HRDC submission and claims on training.
• Generate HR/Employee documents accurately.
• Create shopping cart in SAP and perform goods receipt.
• Oversee office drivers arrangement and cleanliness.
• Support hotel bookings for visitors and management.

Skills

Communication skills

Interpersonal skills

Team player

Proactive and resourceful

Attention to detail

Education

Diploma in Business or equivalent

Tools

MS Office (Excel, Access, Powerpoint)

Job description

Overview

Our client is an establisbed MNC with headquarter in Europe. They are looking for a suitable HR and Office Admin Executive , reporting to the HR Manager for their office in Petaling Jaya.

General HR & Office Administration

• Administration of HRDC submission and claims on training related matters.
• Generate all HR / Employee documents ( eg: letters, filing, name cards) in an accurate and timely manner, ensuring consistency and professionalism in review with HR Manager.
• Responsible for creating shopping cart in SAP system and perform goods receipt for assigned department.
• Overseeing the office drivers arrangement and scheduling for senior management and visitors and ensure the clealiness of the vehicles.
• Support in hotel bookings for visitors and senior management where needed.
• Administration of company fleet vehicles and lease cars for internal staff by keeping and tracking the movement of these cars, including insurance renewal , repair and maintenance.
• Responsible for office administration and maintenance (i.e: pantry area, office cleanliness, furniture and fittings), supervision of cleaners and office repair works where applicable.
• Support in other HR and office administration work and reports from time to time or as instructed.

Expat Administration and Other

• Support HR Manager in the administration of expatriate onboarding process , work permit application related matters from time to time.
• Liaise and coordinate with relocation agency on Employee relocation, visa renewal etc for international assignee and local foreigners.
• Advocate all company activities, create / foster positive relationships in the company

Role Requirements

• Minimum Diploma in Business or equivalent.
• At least 2 years operational admin or HR generalist experience.
• Possess good communication and interpersonal skills, with a passion for people and engagement
• Proactive and resourceful, very hands-on and meticulous
• Independent, mature and self-motivated with a positive attitude to learn.
• Team player with good interpersonal skills
• Good communication skills in English (both written and spoken)
• Well-versed in MS Office (Excel, Access, Powerpoint, etc.)

Only shortlisted candidates will be notified.

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