HR Administrator

Randstad; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A premier engineering contractor is seeking an HR & Project Operations Administrator in Kuala Lumpur. This role involves coordinating compliance and logistics for personnel traveling to remote sites. Key responsibilities include managing medical inductions, travel bookings, and maintaining meticulous records using Microsoft 365 and SharePoint. The position offers direct reporting to a Senior Project Manager in Australia, providing high-level exposure to international projects and a chance to shape administrative processes within a collaborative team environment.

Qualifications

• No additional skills required.
• No additional qualifications required.

Responsibilities

• Coordinate pre-employment medicals, manage site-specific inductions.
• Take ownership of flight and accommodation bookings.
• Handle timesheet submissions and maintain records.

Education

Bachelor Degree

Tools

Microsoft 365

SharePoint

Pronto

Job description

Overview

about the company
Our client is a premier Australian engineering and civil contractor specializing in complex marine, mining, and infrastructure projects. With a reputation for delivering high-stakes solutions—including marine barges and port upgrades—they operate at the intersection of technical excellence and operational grit. This role is based within their International Shared Services hub in Kuala Lumpur, a professional environment established in partnership with a global leader in specialized site services.

about the job

This is a high-visibility HR & Project Operations role designed for an administrator who thrives on logistics and "site-ready" compliance. You will not just be managing data; you will be the essential link that gets personnel onto remote Australian sites safely and efficiently.

• Mobilization & Compliance: You will coordinate pre-employment medicals, manage site-specific inductions, and ensure all employees have the correct PPE before deployment.
• Logistics & Travel: You will take full ownership of flight and accommodation bookings for teams traveling to diverse and remote locations.
• Systems Management: You will handle timesheet submissions via Pronto and maintain meticulous records within a Microsoft 365 and SharePoint environment.
• Support: You will provide remote administrative support to the broader HR team and ensure seamless organizational effectiveness.

about the manager/team

You will report directly to a Senior Project Manager based in Australia, providing you with high-level exposure to international project management styles. Locally, you will work alongside an established HR Administrator who manages data within the Microsoft 365 ecosystem. The team culture is professional, fast-paced, and highly collaborative, utilizing Microsoft Teams and Outlook to bridge the gap between the KL hub and the Australian HQ. This is a "new headcount" role, offering you the chance to help shape the administrative processes for a growing team.

Job Details

about the company
Our client is a premier Australian engineering and civil contractor specializing in complex marine, mining, and infrastructure projects. With a reputation for delivering high-stakes solutions—including marine barges and port upgrades—they operate at the intersection of technical excellence and operational grit. This role is based within their International Shared Services hub in Kuala Lumpur, a professional environment established in partnership with a global leader in specialized site services.

about the job

This is a high-visibility HR & Project Operations role designed for an administrator who thrives on logistics and "site-ready" compliance. You will not just be managing data; you will be the essential link that gets personnel onto remote Australian sites safely and efficiently.

• Mobilization & Compliance: You will coordinate pre-employment medicals, manage site-specific inductions, and ensure all employees have the correct PPE before deployment.
• Logistics & Travel: You will take full ownership of flight and accommodation bookings for teams traveling to diverse and remote locations.
• Systems Management: You will handle timesheet submissions via Pronto and maintain meticulous records within a Microsoft 365 and SharePoint environment.
• Support: You will provide remote administrative support to the broader HR team and ensure seamless organizational effectiveness.

about the manager/team

You will report directly to a Senior Project Manager based in Australia, providing you with high-level exposure to international project management styles. Locally, you will work alongside an established HR Administrator who manages data within the Microsoft 365 ecosystem. The team culture is professional, fast-paced, and highly collaborative, utilizing Microsoft Teams and Outlook to bridge the gap between the KL hub and the Australian HQ. This is a "new headcount" role, offering you the chance to help shape the administrative processes for a growing team.

Skills
no additional skills required

Qualification
no additional qualifications required

Education
Bachelor Degree

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