HR & Admin Specialist

Avery Dennison; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A global materials science company in Shah Alam is seeking an experienced Human Resources and Administration Manager. This role involves overseeing recruitment, onboarding, and compliance activities for local and foreign workers. Candidates should have a minimum of 3 years’ experience in HR, excellent coordination and communication skills, and a solid understanding of Malaysian labour laws. The role requires managing comprehensive HR documentation and day-to-day office administration, ensuring a well-run operational environment.

Qualifications

• Minimum 3 years of experience in HR & Administration, preferably in a manufacturing environment.
• Experience managing local and foreign workers.
• Good knowledge of Malaysian labour laws and statutory compliance.

Responsibilities

• Oversee recruitment, onboarding, and induction for all workers.
• Coordinate foreign worker recruitment and documentation.
• Maintain HR records for all employees.
• Manage office administration, including facilities coordination.
• Arrange travel bookings and visitor reception.

Skills

Coordination skills

Communication skills

Documentation management

Knowledge of Malaysian labour laws

Job description

Company Description

Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company that provides branding and information labeling solutions, including pressure-sensitive materials, radio-frequency identification (RFID) inlays and tags, and a variety of converted products and solutions. The company designs and manufactures a wide range of labeling and functional materials that enhance branded packaging, carry or display information that connects the physical and the digital, and improve customers’ product performance. The company serves an array of industries worldwide, including home and personal care, apparel, e-commerce, logistics, food and grocery, pharmaceuticals and automotive. The company employs approximately 36,000 employees in more than 50 countries. Reported sales in 2022 were $9.0 billion. Learn more at www.averydennison.com.

Job Description

Human Resources

• Oversee recruitment, onboarding, and induction for both local and foreign workers, ensuring proper preparation, verification, and filing of all employment documentation.
  Manage HR administration for shopfloor and non-exempt employees, including attendance tracking, overtime processing, leave management, and maintenance of personnel records.

• Coordinate foreign worker recruitment and documentation, working closely with recruitment agencies to arrange arrivals, schedules, transportation, and accommodation.

• Apply for and manage SKHPPA insurance and IG online in compliance with FWCMS requirements, prior to submission of the Calling Visa (VDR) application.

• Schedule and monitor FOMEMA medical examinations at approved panel clinics, ensuring timely completion and record updates.

• Oversee foreign worker hostel management, welfare, permit renewals, cancellations, and repatriation, ensuring compliance with regulatory requirements.

• Maintain accurate and up-to-date HR records for all employees, including contracts, work permits, insurance, medical reports, and compliance timelines.

Administration & Office Management

• Oversee day-to-day office administration including facilities coordination, office supplies, housekeeping standards, filing systems, and IT coordination.

• Manage reception and front desk activities, visitor handling, incoming calls, mail, parcels, courier arrangements, meetings, and company events.

• Arrange travel bookings, accommodation, and visitor reception when required.

Qualifications

• Minimum 3 years of experience in HR & Administration, preferably in a manufacturing or factory environment.

• Hands‑on experience managing local and foreign workers, including recruitment documentation, PLKS, FOMEMA, SKHPPA, IG, VDR, and hostel management.

• Experience handling shopfloor / non-exempt employees and union matters.

• Good knowledge of Malaysian labour laws, immigration requirements, and statutory compliance.

• Strong coordination, documentation, and communication skills.