HR & Admin Executive

IMR Malaysia; Seberang Perai; On-site; MYR 30,000 - 40,000; Full time

Job summary

A leading HR management firm in Malaysia is seeking a dynamic HR Coordinator. Responsibilities include managing recruitment processes, organizing training for new hires, and ensuring proper office administration. Candidates should possess a Diploma or Degree in relevant fields with 1-2 years of experience, proficient in Microsoft Office and Mandarin. Join us to enjoy various benefits including allowances, medical coverage, and a supportive work environment.

Benefits

Transport Allowance

Meal Allowance

Phone Allowance

Medical Benefits

Attendance Bonus

Annual Leave

Birthday Voucher

Free Parking

Qualifications

• 1-2 years of relevant working experience is necessary.
• Able to maintain confidentiality and handle sensitive information responsibly.

Responsibilities

• Coordinate and manage the end-to-end recruitment process.
• Organize and conduct induction training for all new hires.
• Oversee the maintenance of office and factory equipment.
• Promote 5S principles across office and factory areas.

Skills

Communication in Mandarin

Microsoft Office proficiency

Organizational skills

Interpersonal skills

Multitasking skills

Education

Diploma or Degree in Business Administration, Human Resources, or related field

Job description

Coordinate and manage the end-to-end recruitment process, including job posting, candidate screening, interview scheduling, and onboarding.

Prepare and issue HR letters, memos, and related documents in a timely and accurate manner.

Maintain up-to-date employee records in the HRIS system with full supporting documentation.

Track employee benefits including medical claims, leave balances, and attendance records.

Manage contract workers’ records and verify monthly attendance for payment processing.

Ensure confidentiality and proper filing of all HR documents.

Submit HR-related payment requests via the OA system.

Support HR compliance and employee engagement initiatives as assigned.

2. Training & Development

Organize and conduct induction training for all new hires and contract workers to ensure smooth integration into the organization.

Maintain complete and accurate staff training records, including attendance, evaluation forms, and feedback reports.

Safeguard all training-related documentation in compliance with ISO and company standards.

Assist in the planning, coordination, and follow-up of internal and external training programs.

3. Office Administration

Oversee the maintenance and proper functioning of office and factory equipment.

Maintain accurate records of company fixed assets.

Monitor and replenish office, pantry, and cleaning supplies regularly.

Coordinate company meetings, events, and travel arrangements for employees.

Manage incoming and outgoing mail and deliveries.

Answer and direct phone calls professionally.

Ensure reception and common areas remain clean and presentable at all times.

4. 5S Workplace Organization & Compliance

Promote and uphold 5S principles (Sort, Set in Order, Shine, Standardize, Sustain) across office and factory areas.

Conduct regular 5S audits and follow up on corrective actions.

Ensure compliance with 5S standards and continuous improvement initiatives.

Requirements:

Diploma or Degree in Business Administration, Human Resources, or related field.

1–2 years of relevant working experience is necessary.

Proficient in Microsoft Office (Excel, Word, PowerPoint).

Good communication skills in Mandarin, English, Malay Language. "We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients."

Good organizational and multitasking skills.

Strong communication and interpersonal skills.

Able to maintain confidentiality and handle sensitive information responsibly.

Why Join Us?

Because you'll enjoy:

• Transport Allowance
• Meal Allowance
• Phone Allowance
• Medical Benefits
• Attendance Bonus
• Annual Leave
• Birthday Voucher
• Free Parking

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