HR & Admin Executive

Europcar Mobility Group; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading mobility services provider in Kuala Lumpur is seeking an HR and Administration Officer. The role involves processing payroll, monitoring staff data, and overseeing daily office operations. Candidates should have a diploma or degree in Human Resources, at least 2 years of HR experience, and knowledge of Malaysian employment laws. Strong communication skills along with proficiency in Microsoft Office are essential. Immediate availability is preferred.

Qualifications

• Minimum 2 years of experience in HR or administrative role.
• Good knowledge of Malaysian employment laws and HR practices.
• Ability to multitask and work independently.

Responsibilities

• Process monthly payroll and statutory contributions.
• Monitor staff attendance and maintain employee data.
• Assist in verifying payroll-related information.
• Oversee daily office administration and coordination.

Skills

Strong communication skills

Interpersonal skills

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Education

Diploma or Degree in Human Resources, Business Administration

Job description

Process monthly payroll and statutory contributions, including EPF, SOCSO, PCB, and EIS.

Monitor staff attendance and leave records, and maintain accurate and up-to-date employee data.

Assist in verifying payroll-related information such as allowances, overtime hours, and incentives.

Ensure proper documentation and maintenance of employee contracts, benefits, and personal files.

Manage employee lifecycle processes including onboarding, confirmation, resignation, and offboarding.

Support recruitment activities, interview coordination, and new hire orientation.

Prepare monthly HR and administrative reports to support management decision-making.

Ensure all HR policies and procedures comply with the Employment Act and relevant labour regulations.

Key Responsibilities – Administration

Oversee daily office administration, including office supplies, assets, and facilities maintenance.

Handle office coordination and provide administrative support to management, including any ad hoc administrative tasks as required.

Assist with incoming and outgoing mail and courier services.

Support the renewal of business licenses, premises, and counter rental agreements.

Requirements

Diploma or Degree in Human Resources, Business Administration, or a related field.

Minimum 2 years of working experience in a similar HR or administrative role.

Basic computer skills, including proficiency in Microsoft Excel and Word.

Strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels.

Good knowledge of Malaysian employment laws, HR best practices, and statutory requirements.

Well-organized, responsible, and able to maintain confidentiality.

Ability to multitask and work independently with minimal supervision.

Immediate availability is an added advantage.