HR & ADMIN ASSISTANT

Semir International Group (HK) Limited; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A multinational firm in Kuala Lumpur is looking for an HR & Admin Assistant to provide support in HR functions and office administration. Responsibilities include managing employee records, payroll data preparation, and ensuring compliance with local employment laws. The ideal candidate will have relevant educational qualifications, at least 1 year of experience in HR or administration, and possess strong skills in Microsoft Office. This role offers a great opportunity to grow in a supportive environment.

Qualifications

• Minimum 1 year of working experience in HR or Admin field.
• Basic knowledge of Malaysia Employment Act and statutory contributions.
• Able to maintain confidentiality.

Responsibilities

• Assist in handling attendance and payroll data preparation.
• Maintain employee personal files and HR database accurately.
• Support onboarding and offboarding processes.
• Ensure compliance with Malaysia Employment Act and statutory regulations.
• Handle general office administration tasks.

Skills

Detail-oriented

Good communication skills

Interpersonal skills

Proficient in Microsoft Office

Education

Diploma or Degree in Human Resource Management or Business Administration

Job description

Job Summary

The HR & Admin Assistant is responsible for providing day-to-day support in all HR and administrative functions, ensuring smooth operations in employee management, statutory compliance, and office administration. This position plays a key role in maintaining accurate employee records, handling payroll data, and supporting HR initiatives and office activities.

Key Responsibilities

Human Resources

• Assist in handling the full spectrum of HR functions including attendance, payroll data preparation, and employee records management.
• Maintain and update employee personal files and HR database accurately and timely.
• Support onboarding and offboarding processes (e.g., documentation, induction, clearance).
• Ensure HR operations comply with Malaysia Employment Act and statutory regulations (EPF, SOCSO, EIS, PCB, HRD).
• Assist in preparation of HR letters, reports, and documentation.

Administration

• Handle general office administration tasks including filing, correspondence, and supplies management.
• Manage petty cash reimbursement and simple expense tracking.
• Assist in coordination of office maintenance, logistics, and service vendors.
• Support company events, meetings, and HR-related activities.
• Perform any other ad‑hoc tasks assigned by superior or management.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field.
• Minimum 1 year of working experience in HR or Admin field (fresh graduates with internship experience may be considered).
• Basic knowledge of Malaysia Employment Act and statutory contributions (EPF, SOCSO, EIS, PCB, HRDF).
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Detail‑oriented, responsible, and able to maintain confidentiality.
• Good communication and interpersonal skills.
• Able to work independently and as part of a team.