HR & Admin

Lemax Technology Malaysia Sdn Bhd; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A technology company in Johor is seeking an HR & Admin Executive/Assistant to oversee HR functions and manage various administrative tasks. The ideal candidate has at least 2 years of experience in an HR administrative role, particularly within a manufacturing environment. Responsibilities include supporting HR functions, coordinating employee logistics, and providing comprehensive administrative support. Strong communication skills in English and Mandarin are essential, along with organizational skills and a proactive attitude. Competitive salary and opportunities for career advancement are offered.

Benefits

Competitive salary

Opportunities for career advancement

Performance-based bonuses

Qualifications

• At least 2 years of experience in an HR administrative role.
• Proficiency in written and verbal communication in English, Mandarin, and Bahasa Malaysia.
• Possession of a valid Class D driving license.

Responsibilities

• Support HR administrative functions including attendance and leave forms.
• Prepare onboarding setup for new employees.
• Calculate staff overtime based on company policy.
• Provide administrative support including filing and data entry.
• Coordinate accommodations and transportation for employees and visitors.

Skills

Communication Skills

Organizational Skills

Proficiency in Microsoft Office Suite

Problem-solving Mindset

Multitasking Ability

Job description

Overview

Lemax Technology Malaysia Sdn. Bhd. is seeking an experienced and proactive HR & Admin Executive/ Assistant to join our dynamic team in Senai, Johor. To oversee and manage various administrative functions including HR tasks, ensuring smooth and efficient operations within the company. Also, responsible for handling the company’s administrative functions and coordinating all office purchase activities.

Key Responsibilities

• Support HR administrative functions such as staff attendance, leave forms, training records/programs and office letters/memos.
• Prepare onboarding setup and company assets to new employee.
• Calculate staff overtime (OT) based on attendance records and company policy.
• Provide comprehensive administrative support to the management team and HR including filing, data entry, scheduling, utilities, maintenance, document management, courier arrangements, manage company assets and PPE.
• Arrange employee and visitor accommodations, flights, visa and transportation, ensuring its efficiency.
• Serve as the primary point of contact for internal and external inquiries.
• Supervise security personnel, ensuring the safety and security of company premises. Oversee the cleanliness and landscaping of company facilities, maintaining a pleasant environment.
• Organize and coordinate team bonding events and company festival decoration.
• Source, purchase, and maintain inventory of general office supplies.
• Prepare and process Purchase Requisition (PR) and Purchase Order (PO) according to company procedures.
• Maintain and update supplier database and purchase records.
• Performing other ad-hoc administrative duties as required.

To succeed in this role, you need to have

• At least 2 years of experience in an HR Administrative role, preferably in a manufacturing environment.
• Excellent communication and interpersonal skills, with the ability to interact effectively with colleagues at all levels.
• Demonstrated integrity and professionalism in all tasks.
• Responsible and proactive.
• Able to work independently with minimal supervision.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively, ensuring timely completion of tasks.
• Strong attention to detail, organizational, and multitasking abilities.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
• A problem-solving mindset and the ability to work independently or as part of a team.
• Possession of a valid Class D driving license.
• Willingness and flexibility to work beyond standard hours, including weekends, to accommodate visitors and ensure smooth operations.
• Good written and verbal communication skills in English and Mandarin, with proficiency in Bahasa Malaysia.
• (Must fluency in Mandarin is preferred for liaising with Mandarin-speaking stakeholders.)

Working hours: Mon-Fri (8:30 a.m.- 6 p.m.)

At Lemax Technology Malaysia Sdn. Bhd., we offer competitive salaries, opportunities for career advancement, and performance-based bonuses. Our company culture encourages collaboration and learning. We are committed to the professional development of our employees and believe in promoting from within.

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