Head of Administrative Affairs

HiredChina.com国际人才招聘网; Kedah; On-site; MYR 250,000 - 300,000; Full time

Job summary

An international recruitment platform in Kedah, Malaysia is seeking a Head of Administrative Affairs to lead and optimize administrative functions. The role involves strategic planning, team leadership, and operational efficiency management. Candidates should have 5-8 years of relevant management experience, with strong leadership skills and proficiency in Microsoft Office. Fluency in Mandarin, Malay, and English is required. This position offers the opportunity to drive company growth through effective administrative oversight.

Qualifications

• 5-8 years of experience in administrative management, with at least 3 years in leadership.
• Fluency in Mandarin is required; Malay and English fluency are also important.

Responsibilities

• Develop and implement plans that align with company strategy.
• Oversee daily operations of administrative and logistics teams.
• Manage administrative activities, including receptions and meetings.
• Lead resource allocation and optimization efforts.
• Prepare reports for management decision-making.
• Manage employee welfare matters.

Skills

Proficient in Microsoft Office

Strong written communication skills

Strong leadership and team management abilities

Excellent communication and coordination skills

Strong problem-solving and analytical capabilities

High sense of responsibility

Education

Bachelor’s degree or higher

Job description

Head of Administrative Affairs

Position Overview

We are seeking an experienced leader to oversee the company’s administrative functions. You will be responsible for optimizing processes, coordinating resources, and managing a team to ensure smooth and efficient operations, supporting the company's strategic goals and operational efficiency.

Key Responsibilities

• Strategic Planning & Execution: Develop and implement departmental plans that align with the company’s strategy and ensure administrative objectives support business growth.
• Team Leadership & Management: Oversee the daily operations of administrative, security, and logistics teams, ensuring effective task delegation, performance management, and team development.
• Administrative Operations Coordination: Manage key administrative activities, including receptions, meetings, document flow, and external communications.
• Operational Efficiency Improvement: Lead the management and inspection of office and production areas, ensuring effective resource allocation and operational optimization.
• Comprehensive Support & Reporting: Assist management in identifying operational issues and preparing reports to support decision-making.
• Employee Welfare & Benefits: Manage employee welfare matters and ensure the company’s commitment to staff well-being.

Requirements

• Education: Bachelor’s degree or higher.
• Experience: 5-8 years in administrative management, including at least 3 years of team leadership.
• Skills: Proficient in Microsoft Office and strong written communication skills.
• Mandarin speaking is a must, with Malay and English fluency is required.

Core Competencies

• Strong leadership and team management abilities.
• Excellent communication and coordination skills.
• Strong problem-solving and analytical capabilities.
• High sense of responsibility and ability to work under pressure.
• Awareness of information security and basic IT system knowledge.

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