Group Documentation Trainee (Start ASAP)

Prosple; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A manufacturing company in Selangor is seeking a Group Documentation Trainee to manage shipping documents, coordinating with various departments to ensure compliance and timely execution. Candidates should have a Bachelor's Degree and be proficient in Malay and English. This role requires strong negotiation skills and interpersonal abilities to interact effectively at all levels. Interested applicants are encouraged to apply quickly as the job may close earlier than expected.

Qualifications

• Results-oriented individual with strong follow-up and negotiation skills.
• Pleasant personality able to interact with all levels of people.
• Proficient in spoken and written Malay and English.

Responsibilities

• Liaise closely with related departments on sales orders.
• Prepare shipping documents including Invoice, Packing List, and Shipping Instruction.
• Collaborate with various departments to ensure timely executions.
• Communicate with shipping and forwarding agents and authorities.
• Ensure documents are in order to secure payments before deliveries.
• Update daily reports and prepare sales review meeting reports.
• Provide guidance on compliance with export laws.
• Conduct internal compliance procedure reviews.

Skills

Strong follow-up skills

Good negotiation skills

Interpersonal skills

Education

Bachelor's Degree

Job description

Group Documentation Trainee (Start ASAP)

Join as a Trainee in Group Documentation handling shipping documents, coordination, and compliance in a manufacturing environment.

Your Role

Here’s what you will be doing:

• Liaise closely with related departments on sales orders.
• Prepare shipping documents including Invoice, Packing List, Certificate of Origin, and Shipping Instruction (SI).
• Collaborate with Marketing, Finance, Packing, Warehouse, and Quality Management departments to ensure timely execution of shipping documents.
• Communicate regularly with shipping and forwarding agents and relevant authorities.
• Ensure documents are in order to secure payments through banks before deliveries.
• Update daily working reports and DTF.
• Prepare weekly and monthly sales review meeting reports, including document delay, packing, and sales reports.
• Gather information on new facilities and restriction guidelines.
• Provide guidance on compliance with export laws and regulations for respective countries/destinations.
• Conduct periodic internal compliance procedure reviews.
• Identify and record performance of shipping agents.
• Develop and implement controls to close identified gaps.
• Take additional responsibilities as instructed by immediate superior.

About You

The company is looking for:

• Results-oriented individual with strong follow-up and good negotiation skills.
• Pleasant personality able to interact with all levels of people.
• Minimum education: Bachelor’s Degree.
• Proficient in spoken and written Malay and English.

This job may close before the stated closing date, you are encouraged to apply as soon as possible.