Fund Administrator

Krypton Fund Services; Kuala Lumpur; On-site; MYR 80,000 - 100,000; Full time

Job summary

A financial services company based in Kuala Lumpur is seeking an experienced Manager to lead their Administration Team. The role involves overseeing fund administrators, ensuring the accuracy and timeliness of tasks, and preparing client reports. Candidates should hold a relevant degree and possess at least 2–3 years of managerial experience in fund administration. Strong leadership and communication skills, alongside proficiency in Microsoft Excel, are essential for this role.

Qualifications

• Minimum 2–3 years of managerial experience in fund administration or financial operation.
• Proven ability to lead teams, manage performance, and drive results.
• Ability to manage multiple tasks, prioritize effectively, and meet tight deadlines.

Responsibilities

• Lead and manage a team of fund administrators.
• Ensure efficient task planning, delegation, and execution.
• Prepare and review investor and client reports.
• Oversee and support the onboarding of new clients.
• Review and prepare GST remissions.

Skills

Attention to detail

Organizational skills

Leadership

Communication skills

Analytical thinking

Problem-solving

Education

Bachelor’s degree in Business Management, Accountancy, Finance, or related discipline

Tools

Microsoft Office Suite (Excel)

Job description

We are on the lookout for a candidate to fill a Manager position in the Administration Team.

Primary Responsibilities

• Lead and manage a team of fund administrators, overseeing the end-to-end delivery of fund administration tasks across multiple global offices
• Ensure efficient task planning, delegation, and execution, maintaining high standards of accuracy and timeliness to meet client expectations and operational deadlines
• Provide guidance, mentorship, and performance feedback to team members
• Prepare and review investor and client reports, including scheduled and ad hoc reporting requests
• Execute and authorize wire transfers and payment instructions in compliance with internal policies and client mandates
• Maintain and update shareholder registers and ensure data accuracy across systems
• Independently monitor fund mailboxes and allocate tasks to relevant team members for prompt resolution
• Oversee and support the onboarding of new clients, including coordination of bank account setup, execution of AML/CFT screenings, and remediation processes, ensuring all onboarding activities are completed accurately and timely
• Maintain strong communication and coordination between the Fund Administration and Client Servicing teams
• Review and prepare GST remissions and ensure compliance with local tax regulations

Qualifications

• Bachelor’s degree in Business Management, Accountancy, Finance, or a related discipline
• Minimum 2–3 years of managerial experience in fund administration or financial operation
• Strong attention to detail and excellent organizational skills
• Proven ability to lead teams, manage performance, and drive results
• Excellent written and verbal communication skills, with a client‑centric approach
• Proficiency in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUP, data analysis)
• Ability to manage multiple tasks, prioritize effectively, and meet tight deadlines
• Demonstrated analytical thinking, problem‑solving abilities, and decision‑making skills