Financial Administration

Glints; Selangor; On-site; MYR 30,000 - 45,000; Full time

Job summary

A financial services company in Selangor is seeking an experienced Finance and Administrative Assistant. You will manage invoicing processes, oversee financial settlements, and assist with tax reporting while supporting administrative functions. The ideal candidate has a college degree, 2-3 years of relevant experience, and is proficient in both Chinese and English. Strong attention to detail and organizational skills are essential for this role.

Qualifications

• Min. 2-3 years of accounting and cashier-related experience.
• Familiar with MY's financial and taxation laws and policies.
• Experience in bookkeeping and accounting processing.

Responsibilities

• Prepare, issue, and track customer and vendor invoices.
• Oversee the processing of financial settlements.
• Assist in preparing and submitting monthly tax reports.
• Provide administrative assistance to the finance team.

Skills

Attention to detail

Organizational skills

Communication skills

Proficiency in Chinese

Proficiency in English

Education

College degree or above

Job description

We seek a meticulous and organized Finance and Administrative Assistant to support our client's finance and administrative operations. The ideal candidate will be key in managing the company's invoicing processes, settlement activities, tax reporting, and other auxiliary administrative tasks. This position is suited for someone who enjoys working with numbers, is detail-oriented, and has strong organizational skills.

Key Responsibilities:

• Prepare, issue, and track customer and vendor invoices.
• Ensure accurate and timely invoicing, reconciling discrepancies as needed.
• Coordinate with internal teams and external partners to resolve any invoicing issues.
• Maintain a comprehensive and up-to-date record of all invoices.
• Follow up on unpaid invoices and monitor overdue payments.
• Settlement Management:
  • Oversee the processing of financial settlements, including vendor payments and customer refunds.
  • Ensure settlements are completed accurately and within stipulated deadlines.
  • Reconcile settlement accounts regularly to ensure proper recordkeeping.
  • Collaborate with the accounting team to update and maintain settlement documentation.
  • Assist in resolving any settlement disputes or discrepancies.
• Tax Reporting:
  • Assist in preparing and submitting monthly, quarterly, and annual tax reports in compliance with local regulations.
  • Maintain accurate tax records, ensuring all necessary documents are properly archived.
  • Work with finance and external auditors to ensure smooth tax audits.
  • Stay up-to-date with tax laws and changes that may impact company operations.
  • Ensure timely payments and filings of all applicable taxes (e.g., VAT, income tax, withholding tax).
• Auxiliary Administrative Support:
  • Provide administrative assistance to the finance team and other departments as needed.
  • Handle correspondence, document filing, and maintain office records in an organized manner.
  • Assist with office supply management, vendor coordination, and scheduling meetings.
  • Support with data entry, report generation, and maintenance of financial databases.
    Assist in the preparation of presentations, financial summaries, and other relevant materials.

Requirements:

• College degree or above.
• Min. 2-3 years of accounting and cashier-related experience.
• Proficiency in Chinese and English as it will be used as a working language.
• Familiar with MY's financial and taxation laws and policies, with bookkeeping, accounting, and accounting processing experience, able to ensure the accuracy of accounts.
• Have a high sense of responsibility and good communication and collaboration skills.