Finance and HR Admin

Grandpine Capital; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A financial services company in Selangor is seeking a responsible and detail-oriented Finance & HR Admin to support daily finance, HR, and administrative operations. This role involves documentation, coordination, record-keeping, and operational support. Key responsibilities include preparing invoices, managing employee records, and coordinating office matters. The ideal candidate should have a diploma in a related field and 1–3 years of experience, with proficiency in Microsoft Office and fluency in Mandarin and English.

Qualifications

• 1–3 years of administrative experience preferred.
• Must be organized and detail-oriented.
• Ability to communicate effectively in Mandarin and English.

Responsibilities

• Assist in preparing invoices and payment documentation.
• Manage front desk duties including greeting visitors and handling incoming calls.
• Maintain employee records and HR files.

Skills

Detail-oriented

Organizational skills

Communication in Mandarin

Proficiency in Microsoft Office

Education

Diploma in Business Administration, Accounting, HR, or related field

Tools

Microsoft Excel

Job description

We are looking for a responsible and detail-oriented Finance & HR Admin to support daily finance, HR, and general administrative operations. This role focuses on documentation, coordination, record-keeping, and operational support.

Key Responsibilities

Finance Support

• Assist in preparing invoices and payment documentation
• Record and organize financial documents
• Maintain proper filing of accounting records
• Support month-end documentation and reconciliation processes
• Liaise with external accountants when required

HR Administration

• Assist in organizing internal training sessions (scheduling, logistics, documentation)
• Maintain employee records and HR files
• Assist with onboarding and offboarding documentation
• Prepare standard HR letters and forms
• Track leave records and attendance

General Administration

• Manage front desk duties including greeting visitors and handling incoming calls
• Receive and coordinate deliveries and official correspondence
• Maintain proper filing systems (digital and physical)
• Coordinate meeting room arrangements and basic office matters

Requirements

• Diploma in Business Administration, Accounting, HR, or related field
• 1–3 years of administrative experience preferred
• Proficient in Microsoft Office (especially Excel)
• Organized, detail-oriented, and able to follow instructions
• Able to communicate in Mandarin and English for work coordination and documentation