Finance Executive (AP/AR/GL)

Giant Hypermarket; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading retail company in Malaysia seeks an Accounts Payable professional to process vendor invoices, verify documents, and ensure timely payments. The role involves monitoring accounts payable aging and assisting in audits while maintaining compliance with internal controls and statutory requirements. Ideal candidates will have a degree in accounting or finance and 1-3 years of relevant experience. Proficiency in Microsoft Excel and ERP software is preferred, alongside strong problem-solving and communication skills.

Qualifications

• 1–3 years of experience in sales accounting or accounting data processing.
• Familiarity with POS systems and ERP software preferred.
• Detail-oriented and able to meet reporting deadlines.

Responsibilities

• Process vendor invoices, staff expense claims, and supplier payments accurately.
• Monitor accounts payable aging and follow up on outstanding items.
• Assist in audit queries and provide necessary schedules.

Skills

Reconciliation skills

Problem-solving skills

Attention to detail

Communication skills

Teamwork skills

Education

Diploma or Degree in Accounting or Finance

Tools

Microsoft Excel

POS/e-commerce systems

ERP software

Job description

Accounts Payable

• Process vendor invoices, staff expense claims, and supplier payments accurately and timely.
• Verify supporting documents (purchase orders, delivery orders, contracts) before posting invoices.
• Match invoices with purchase orders and resolve discrepancies with procurement and relevant departments.
• Record and update accounts payable transactions into the accounting system.
• Monitor accounts payable aging and follow up on outstanding items.
• Assist in preparation of payment runs (cheques, GIRO/online transfers).
• Reconcile vendor statements and resolve any billing or payment issues.
• Support monthly closing activities (accruals, reclassifications, reconciliations).
• Ensure compliance with internal control policies and statutory requirements (e.g., GST input claims).
• Maintain proper filing and documentation of payables records for audit purposes.
• Assist in audit queries and provide necessary schedules/reports when required.
• Perform ad hoc tasks as assigned by the Accounts Payable Team Lead / Finance Manager.

Order to Cash (Accounts Receivable)

• Process and validate daily sales transactions from POS, e-commerce, and manual records.
• Reconcile sales reports with bank deposits, credit card merchant statements, and e-wallet collections.
• Record sales and receivables transactions in the accounting system.
• Monitor accounts receivable balances and support collection activities when needed.
• Investigate and resolve discrepancies in sales and receipts.
• Support month-end closing by preparing reconciliations and schedules.
• Provide sales-related documentation for audit and management review.
• Maintain proper filing of sales records and related documents.
• Perform ad hoc tasks as assigned by the Accounts Payable Team Lead / Finance Manager.

Record to Report (General Ledger)

• Process accounting data entries into the ERP/accounting system for general ledger, accruals, and adjustments.
• Prepare and post journal entries (e.g., accruals, prepayments, reclassifications) in accordance with accounting standards.
• Assist in maintaining the fixed assets register (capitalization, depreciation, disposals).
• Perform account reconciliations (general ledger, intercompany, accruals, suspense accounts).
• Support month-end and year-end closing activities.
• Assist in preparation of management reports, financial schedules, and analysis.
• Maintain proper documentation and filing of accounting records.
• Provide support for internal/external audits, including preparation of audit schedules and answering audit queries.
• Ensure compliance with company accounting policies, internal controls, and statutory requirements (e.g., GST).
• Perform ad hoc tasks as assigned by the Team Lead/Finance Manager.

Requirements

• Diploma or Degree in Accounting, Finance, or equivalent.
• 1–3 years of experience in sales accounting or accounting data processing (internship experience may be considered).
• Familiarity with POS/e-commerce systems and ERP software preferred.
• Proficient in Microsoft Excel and MS Office.
• Strong reconciliation and problem-solving skills.
• Detail-oriented and able to meet reporting deadlines.
• Good communication and teamwork skills.