Finance Assistant

Suruhanjaya Tenaga; Putrajaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A regulatory agency in the energy sector is seeking a Finance Administrative Support Assistant to ensure timely and compliant financial transactions. Duties include preparing documents, assisting with financial record maintenance, and monitoring budgets. The ideal candidate should hold a diploma in Accounting or a related field and have at least two years of relevant experience. Strong organizational and communication skills are essential for this role, alongside proficiency in Microsoft Office and basic accounting systems.

Qualifications

• Minimum two years of working experience in finance or administrative support.
• Basic knowledge of accounting processes.
• Ability to handle confidential information responsibly.

Responsibilities

• Provide administrative and operational support in finance-related activities.
• Assist in preparing and filing financial documents.
• Support processing of payments to vendors and staff claims.

Skills

Organizational skills

Communication skills

Attention to detail

Teamwork

Education

Diploma in Accounting or related field

Tools

Microsoft Office (Excel, Word)

Basic accounting systems

Job description

Responsibilities

• Provide administrative and operational support in finance-related activities to ensure accurate, timely, and compliant financial transactions and records in accordance with established rules, procedures, and guidelines.
• Assist in preparing, recording, and filing financial documents (invoices, payment vouchers, claims, receipts, journals, and supporting documents).
• Assist in data entry for accounting systems, ensuring accuracy and completeness of financial records.
• Support the processing of payments to vendors, staff claims, allowances, and other financial commitments.
• Assist in monitoring budgets, expenditure records, and basic reconciliation activities.
• Maintain proper documentation, filing, and safekeeping of finance records (physical and digital).
• Assist in preparing simple reports for monthly and quarterly reviews as guided by supervisors.
• Liaise with internal departments and external parties for submission of documents and clarification on finance matters.
• Ensure compliance with financial procedures, policies, and internal controls at all times.
• Perform any other finance-related tasks assigned from time to time.

Requirements

• Possess at least a Diploma in Accounting, Finance, Business Administration or a related field from an institution recognized by the Government.
• Minimum two (2) years of working experience in finance, accounting, or administrative support is an advantage.
• Basic knowledge of accounting processes (payments, billing, claims, filing, and documentation).
• Computer‑literate and able to use Microsoft Office (Excel, Word) and basic accounting systems.
• Meticulous, organised, disciplined, and able to handle confidential information responsibly.
• Possess good communication and teamwork skills.
• Able to work under supervision and follow established procedures.

About the Energy Commission

A statutory body established under the Energy Commission Act 2001, Suruhanjaya Tenaga (ST) or the Energy Commission is responsible for regulating the energy sector, specifically the electricity and piped gas supply industries, in Peninsular Malaysia.

Taking over the role of the Department of Electricity and Gas Supply, the Energy Commission started its operation on January 1, 2002. The main focus of the commission is reliable electricity and gas supply, reasonable costs and safety.

The roles of the Energy Commission are divided into three: Economic Regulation, Technical Regulation and Safety Regulation.

Economic Regulation: To promote economy in the generation, transmission, distribution, supply and use of electricity and in the reticulation and use of gas; promote competition; enable fair and efficient market conduct and prevent the misuse of monopoly or market power in the electricity and piped gas industries.

Technical Regulation: To ensure security, reliability, efficiency and quality of supply and services in the electricity and piped gas supply industries.

Safety Regulation: To protect the industry, consumers and public from dangers arising from the generation, transmission, distribution, supply and use of electricity and the distribution, supply and use of piped gas.