Senior Executive, Procurement and Administration

Berjaya Sompo Insurance Berhad; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading insurance firm in Kuala Lumpur is seeking an Executive / Senior Executive for Procurement & Administration. In this role, you will manage procurement operations, ensuring compliance with internal policies and regulatory standards. You will support vendor onboarding and procurement activities while liaising with finance and legal teams. Ideal candidates have 3-5 years of experience in procurement, strong negotiation and communication skills, and familiarity with ERP systems. This position offers opportunities for professional development and career growth.

Qualifications

• Minimum 3 to 5 years of relevant experience in procurement and administration.
• Good command of English and Bahasa Malaysia.
• Professional certifications such as CIPS or CPSM are preferred.

Responsibilities

• Support end-to-end procurement activities and vendor onboarding.
• Ensure compliance with internal procurement policies.
• Coordinate with Finance on budget availability.

Skills

Problem-solving

Critical thinking

Attention to detail

Negotiation skills

Interpersonal communication

Education

Diploma or Bachelor’s degree in business administration, Procurement or related

Tools

SAP

ERP or equivalent

Job description

Overview

Executive / Senior Executive, Procurement & Administration

We are looking for a responsible, detail-oriented, and proactive Executive / Senior Executive, Procurement & Administration to provide support across procurement operations, contract administration, and general administrative functions. The role is responsible for ensuring full compliance with internal policies, governance standards, and regulatory requirements relevant to the Malaysian insurance industry.

Responsibilities

• Procurement and Administration
• Support end-to-end procurement activities, including sourcing, quotation evaluation, vendor onboarding, and Purchase Requisition (PR) / Purchase Order (PO) processing.
• Ensure all procurement activities comply with internal procurement policies, Delegation of Authority (DOA), and governance requirements.
• Coordinate closely with Finance on budget availability, cost centres, and GL code allocation.
• Identify, evaluate, and onboard suitable vendors; negotiate commercial terms, pricing, and service levels to achieve best value while maintaining compliance with internal policies and governance standards.
• Collaborate with internal stakeholders to understand business requirements and develop appropriate sourcing strategies and procurement plans.
• Build and maintain strong working relationships with key suppliers, proactively managing performance issues, disputes, or service gaps to ensure continuity of supply.
• Maintain accurate and up-to-date vendor records, contracts, and procurement documentation in an orderly and auditable manner.
• Support periodic vendor performance reviews and manage contract renewals.
• Assist in managing outsourcing arrangements in accordance with regulatory requirements and internal risk management frameworks.
• Continuously review and enhance procurement processes, controls, and procedures to improve efficiency, strengthen governance, and support regulatory compliance.
• Assist in the preparation, coordination, execution, and monitoring of contracts, service agreements, and renewals.
• Liaise with Legal and Compliance on contract reviews, stamping requirements, and master or framework agreements.
• Track contract terms, service periods, and expiry dates, ensuring timely renewal or termination actions.
• Maintain an up-to-date contract register and ensure proper retention of contractual and procurement documentation.
• Oversee day-to-day office operations to ensure continuity, efficiency, and smooth business operations.
• Assist with special projects and ad-hoc tasks as required

Key Competencies & Preferred Qualifications

• Strong problem-solving, critical thinking, and attention to detail.
• Excellent interpersonal, negotiation, and communication skills.
• Diploma or Bachelor’s degree in business administration, Procurement, Supply Chain Management, Finance, or a related discipline.
• Minimum 3 to 5 years of relevant experience in procurement and administration
• Familiarity with ERP or procurement systems commonly used in Malaysia (e.g. SAP, or equivalent)
• Professional certifications such as CIPS, CPSM, or local procurement-related qualifications are preferred but not mandatory.
• Good command of English and Bahasa Malaysia.
• Team player who can work collaboratively while also performing independently when required.

Unlock job insights

• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Procurement Executive?
• How many years' experience do you have in a procurement role?
• How many years' experience do you have in supply chain management (SCM)?
• How many years' experience do you have in a contracts administration role?
• Which of the following Microsoft Office products are you experienced with?
• Do you have previous invoicing experience?

What can I earn as a Procurement Executive