Senior Executive, Data Privacy & Legal Operation

Allianz; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading insurance firm in Kuala Lumpur seeks an Executive/Senior Executive for Data Privacy & Legal Operations to assist in implementing privacy programs and coordinating training sessions. Candidates should possess a diploma or degree in relevant fields and have 0-5 years of administrative experience. Strong organizational skills and proficiency in MS Office are essential. The role involves monitoring privacy champions and supporting the legal department. Knowledge of AI tools is an added advantage.

Qualifications

• 0–5 years’ experience in administrative or coordination roles.
• Experience in supporting Legal or Data Privacy Department is an advantage.

Responsibilities

• Assist in implementing and maintaining Privacy and Data Protection programs.
• Coordinate training sessions on Data Privacy and Responsible AI.
• Monitor performance of Data Privacy Champions.
• Coordinate Legal and Data Privacy meetings.
• Assist in Privacy Impact Assessments and documentation.
• Provide administrative assistance to Legal Department.

Skills

Strong organizational and documentation skills

Proficient in MS Office (Excel, Word, PowerPoint)

Basic experience with M365 Co-Pilot and AI tools

Good stakeholder engagement and communication skills

Good command in English and Bahasa Melayu

Willingness to learn and multitask

Familiarity with AI tools like ChatGPT or Copilot

Education

Diploma or Bachelor’s Degree in Law/Legal Studies, Business Administration, or related fields

Tools

MS Office

SharePoint/Teams

Job description

Executive /Senior Executive, Data Privacy & Legal Operation

What if you were empowered to make a positive impact?

Responsibilities

Assist in the implementation and maintenance of the Companies’ Privacy, Data Protection, and Responsible AI programs in compliance with applicable laws and internal policies.

Plan, organize, and coordinate training sessions and awareness programs on Data Privacy, Personal Data Protection, and Responsible AI for employees and agents across the Companies.

Monitor and track the performance of Data Privacy Champions within the Companies, ensuring timely reporting and engagement.

Coordinate meetings related to Legal and Data Privacy matters, including managing attendance, preparing agendas, and drafting accurate minutes.

Assist in administrative tasks related to Privacy Impact Assessments (PIA) and Records of Processing Activities (RoPA) to ensure compliance and proper documentation.

Provide administrative assistance to the Privacy Function and Legal Department, including handling billing, scheduling events, and other tasks as assigned by the Line Manager or Head of Department.

Qualifications

Diploma or Bachelor’s Degree or Professional Certificate in Law/Legal Studies, Business Administration, Corporate Administration, or related fields.

Experience

• Executive: 0–2 years’ experience in administrative or coordination roles. (Experience in supporting Legal or Data Privacy Department would be an advantage)
• Senior Executive: 3–5 years’ experience in administrative or coordination roles. (Experience in supporting Legal or Data Privacy Department would be an advantage)

Skills

• Strong organizational and documentation skills.
• Proficient in MS Office (Excel, Word, PowerPoint) and SharePoint/Teams.
• Basic experience in using M365 Co-Pilot and any A.I tool would be an advantage.
• Good stakeholder engagement and communication skills.
• Good command in English and Bahasa Melayu.
• Willingness to learn and ability to handle a variety of tasks.
• Familiarity with AI tools like ChatGPT or Copilot is an added advantage.

Equal Opportunity

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.