Senior Executive

Sunway University; Selangor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading educational institution in Malaysia is seeking an Executive/Senior Executive - Administration to oversee key administrative functions in the Faculty of Engineering and Technology. The ideal candidate will provide essential support to faculty and students, manage travel arrangements, and coordinate faculty events. Strong organisational and communication skills are required, along with a Bachelor's Degree and 2 to 5 years of relevant experience in the education sector.

Qualifications

• Bachelor’s Degree in a relevant field.
• 2 to 5 years of working experience in the education industry.
• Strong organisational, communication, and interpersonal skills.

Responsibilities

• Provide administrative support to students and staff.
• Support Deputy Deans with operational tasks.
• Serve as secretary for Faculty committees.
• Manage travel arrangements and claims submissions.
• Coordinate faculty events and initiatives.

Skills

Strong organisational skills

Communication skills

Interpersonal skills

Proactive learning

Team collaboration

Microsoft Office proficiency

Education

Bachelor’s Degree in a relevant field

Job description

Executive/Senior Executive - Administration (90022)

The Faculty of Engineering and Technology at Sunway University is seeking a detail-oriented Executive/Senior Executive - Administration to oversee key administrative functions. This role ensures efficient operations of the faculty while providing essential support to faculty members and students.

Key Responsibilities

• Provide administrative support to students and staff, and handle enquiries efficiently.
• Provide administrative and operational support to the Deputy Deans (Internationalisation / Employability and Alumni).
• Serve as secretary for Faculty committees, ensuring accurate documentation and timely follow-up on action items.
• Represent the Faculty in relevant university meetings and events, acting as the primary liaison for faculty matters.
• Manage travel arrangements, purchase requisitions, and claims submissions for the Deputy Deans.
• Coordinate and execute faculty events, meetings, marketing activities, and other initiatives as required.
• Prepare and maintain accurate reports, databases, and listings, including university ranking data, statistics, and audit documentation.
• Oversee adjunct and visiting staff appointments, including coordination of visits, talks, honorarium payments, and claims.
• Support Student Engagement and Experience Taskforce initiatives to enhance student experience.
• Administer MOU/MOA approvals, Open Day activities, Student Ambassador recruitment, and special faculty projects/activities.

Requirements

• Bachelor’s Degree in a relevant field.
• At least 2 to 5 years of working experience, preferably in the education industry.
• Strong organisational, communication, and interpersonal skills.
• Proactive and enthusiastic to learn and apply new skills.
• Collaborative and work well in a team environment.
• Proficient in Microsoft Office applications.

We thank all applicants for expressing their interest in this vacancy. Please note that only shortlisted applicants will be notified.