Executive, Purchasing & Admin

Malayan Flour Mills; Pasir Gudang; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading logistics company in Johor is seeking an Administrative Officer to verify import documentation and provide essential administrative support. The ideal candidate will have a degree in Admin or related fields and preferably 1-2 years of experience, although fresh graduates are encouraged to apply. Responsibilities include ensuring document compliance, assisting in financial processes, and maintaining filing systems. This role is key to ensuring operational efficiency in a supportive environment.

Qualifications

• 1-2 years experience in a related field is preferred.
• Fresh graduates are encouraged to apply.

Responsibilities

• Review and verify import documentation for spare parts before shipment.
• Ensure all documents are complete and submitted to HQ.
• Check and match documents in the Esker system.
• Maintain proper filing and safekeeping of documents.
• Handle license renewal applications.

Skills

Documentation verification

Coordination with forwarders

Compliance support

Administrative support

Education

Degree in Admin, Shipping & Logistic, or equivalent

Job description

Review and verify import documentation for spare parts before shipment; coordinate with forwarders for clearance.

Ensure all documents are complete and submitted to HQ for payment processing; liaise with Finance on invoice matters.

Check and match documents in the Esker system with hard copies accurately.

Ensure compliance with FSSC 22000 requirements and support related activities.

Maintain proper filing and safekeeping of documents to meet IRA requirements.

Handle license renewal applications.

Generate monthly Esker and electricity consumption reports for Finance.

Track non-PO invoices, vessel invoices, and Capex documents before submitting to HQ Finance.

Provide administrative support, including stationery and uniform issuance, courier and hotel bookings, etc.

Assist in Capex processes, asset disposal, as well as hostel and canteen management.

Perform other tasks assigned by management as required.

Qualifications & Experience

Degree in Admin, Shipping & Logistic, or equivalent.

Min 1-2 years in related field (Fresh graduates are encouraged to apply).