Executive - Procurement & Contract (Procurement Support - Tender Secretariat & Communication)

Malaysia Airports Berhad; Sepang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading airport management company in Sepang is seeking a tender coordinator responsible for the tendering process from advertisement to closing. The ideal candidate should have a degree in a related field and strong analytical skills, as well as excellent attention to detail and communication abilities. This position is exclusively for Malaysian citizens and applications must be submitted online by 4 December 2025.

Qualifications

• Degree holder with minimum CGPA 3.0 and minimum 1 year relevant experience.
• Open for Malaysian citizens only.

Responsibilities

• Coordinate the tendering process from advertisement to closing.
• Assist with tender briefings and manage updates to bidders.
• Ensure compliance with SOPs during tender closing.
• Maintain accurate records for audit purposes.

Skills

Analytical mindset

Attention to detail

Excellent communication skills

Professionalism

Education

Degree in any related discipline preferably in Purchasing & Supply Management

Job description

Job Description

Position General Summary

Coordinate the tendering process from tender advertisement/invitation to bidders, tender briefing and site visit up to tender closing, ensuring full compliance with Standard Operating Procedures (SOPs) and delivering timely, high-quality, and effective outcomes.

Essential Position Functions

• Follow up on tender calls to ensure they are carried out on and all documents are ready.
• Assist with tender briefings by helping organize sessions and preparing materials for bidders.
• Prepare and send tender addendum or clarifications, and follow up to make sure all bidders receive the updates.
• Handle extensions of tender closing dates, including notifying bidders and updating timelines.
• Update the event tracker and tender file to keep records accurate and complete.
• Manage tender closing by ensuring proper handling and registration of submissions, following company procedures.
• Meeting tight timelines for tender calls, briefings, and closing activities while ensuring accuracy and compliance.
• Coordinating with multiple stakeholders to gather and distribute information promptly and correctly.
• Managing frequent changes such as clarifications or extensions, and ensuring all updates are clearly communicated to bidders.
• Maintaining accurate records and documentation for audit readiness under high-volume workloads.
• Ensuring smooth tender closing while handling submissions securely and in line with strict procedures.
• Minimizing errors that could lead to miscommunication or delays in the procurement process.

Skills

A highly motivated individual with an analytical mindset, strong attention to detail, and excellent communication and writing skills. Demonstrates high integrity and professionalism in all interactions.

Education

• Degree in any related discipline preferably in Purchasing & Supply Management

Relevant Industries

• Degree holder with minimum CGPA 3.0 and minimum 1 year relevant experience.

Additional Information

Open for Malaysian citizens only.

Please be reminded that only online applications will be entertained.

Applications should reach us by 4 December 2025.

Only the shortlisted candidate will be notified.

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