Executive Human Resource Operation

KOSSAN GROUP – Perusahaan Getah Asas Sdn Bhd.; Jeram; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading rubber company in Malaysia is seeking a Human Resources Executive to coordinate training programs, manage employee relations, and ensure compliance with HR policies. The successful candidate will work closely with management to implement talent development initiatives and maintain accurate HR records. A background in HR management, along with strong people management and communication skills, is essential for this role. This position offers opportunities for career growth and contribution to organizational effectiveness.

Qualifications

• Experience in Human Resource Management and related fields.
• Ability to manage relationships with worker communities.
• Proven track record in resolving industrial relations issues.

Responsibilities

• Coordinate Training Needs Analysis and Annual Training Plan.
• Manage HR related data and employee records.
• Handle grievances and facilitate employee counseling.
• Improve retention rates of critical positions.

Skills

People management skills

Coaching

Continuous improvement

Talent management

Communication

Education

Relevant HR qualifications

Tools

HRMS

Job description

Works with HRBP to develop TNA, mapping to ATP and to ensure effective selection of training providers, coordination activities, ensures completion training effectiveness and collation for data analysis, management of proper training records etc.

Continuous engagement with Managers and employee to provide support, guidance and coaching on people management skills. Provide input and feedback to SME for system continuous improvement.

Looking after the matters related Human Resource Development Corporation (HRDC) Programs/policies.

Mapping Annual Training Plan [ATP] based on needs analysis.

Coordinate with stakeholders to plan ATP related to compliance requirement.

Identify and select training provider and trainer and work out training cost and budget according to ATP

Coordinating activities, selecting training providers, and ensuring training effectiveness. The individual will be responsible for managing training records, providing support and coaching on functional/people managing skills, and contributing to continuous improvement initiatives.

Manage site KCDP – Kossan Competency Development Plan

Ad-hoc mapping of Training requirement based on request.

SME for identification and implementation of areas for continuous improvement including automation involving TMDS.

Coordinates learning and development program activities including forming committees, scheduling, event logistics and vendor relations.

Support Group L&D program and initiative

Developing competency gap closure plans and facilitating learning and development programs.

2) Talent Management & Succession Planning

Works closely with Head of HR and HODs on the implementation of Talent Pipeline readiness and is regularly updated to ensure continuous ready supply of talents for ready now and ready next. To manage and to improve retention rate of critical positions and talents.

Design, plan, implement and manage programs for the development of internal talents. Monitor and track its progress updating site management from time to time.

Ensure smooth running of all administrative functions in the office.

Maintain and update record of personal files of all the employees with requisite documents/credentials along with the record of Annual Performance Review of each employee.

Draft job descriptions, job analyses and classifications

Issuing Inter Office Circulars/Memo about general /extra ordinary event(s)/meeting(s)

Looking after the issues related to employees Health Insurance, Life Insurance Claims, SOCSO and EPF policies.

Ensure the HR related data fully updated in HRMS.

3) IR/ER

Coordinating and providing administrative support to the Human Resource Department on daily activities as well as routine tasks to ensure smooth operations processes.

Managing relationships with worker communities & ensuring that the Company's treatment of employees is consistent with its core business values and objectives.

Handling complaints, managing grievance procedures, and facilitating counselling in conjunction with other stakeholders.

Investigating and resolving complex or critical industrial relations issues in a timely and effective manner.

Collating and analyzing employee feedback across all levels on a regular basis and revising people programs and policies to generate more positive outcomes.

Participating in and/or leading projects focused on continuous improvement.

Prepare the monthly IR-ER report and data analysis for management timely.

4) Overall

Works with Head of HR and HRBP to review internal processes regularly, update Work Instructions and SOP to ensure continuous improvement in efficiency and productivity. Performs audit to ensure compliance.

Communicate and provides advisory to site management / employee to ensure awareness and compliance to corporate policies and processes as well as local regulatory/statutory requirements.

To assist and monitor and oversee the daily operations of the department.

To ensure update and recommend continuous improvement on HR related matters.

To assist HR Dept. Head in company events management, liaising with internal committees and external corporate / government bodies.

Other assigned duties as required.

Unlock job insights

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as a Human Resources Executive?
• Which of the following types of qualifications do you have?
• How many years' experience do you have in event management?
• How many years' experience do you have in Human Resources (HR)?
• How many years of people management experience do you have?
• How many years' experience do you have in employee relations?