Executive - Facilities Management

Gamuda Group; Selangor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading property development firm is seeking an Executive for Facilities Management in Selangor, Malaysia. The role includes managing daily operations and maintenance of real estate facilities, ensuring safety and compliance, and supporting tenant relations. The ideal candidate will possess a Bachelor's degree in Facilities Management or related fields and have at least 2 years of relevant experience. Strong communication, analytical skills, and proficiency in Microsoft Office are essential. Join a dynamic team contributing positively to the infrastructure landscape.

Qualifications

• Bachelor's degree in a related field is essential.
• 2+ years of experience in facilities operations or property management is required.
• Basic knowledge of HVAC, electrical, and plumbing systems is necessary.

Responsibilities

• Manage daily operations and upkeep of facilities.
• Conduct site inspections to ensure facilities are functioning properly.
• Coordinate preventive maintenance with service contractors.

Skills

Management of daily operations

Understanding of building systems

Excellent communication skills

Analytical skills

Attention to detail

Education

Bachelor's degree in Facilities Management, Real Estate, Business Administration, Engineering, or a related field

Tools

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Job description

Gamuda Group – Telok Panglima Garang, Selangor

Gamuda Land, the property arm of Gamuda Berhad the monumental nation builder with a spectrum of experience and expertise in engineering, construction and infrastructure concessions. Gamuda Land has over two decades of experience in developing townships, high-rise developments, country clubs and commercial centres. Some of its high profile, award-winning projects in Malaysia include Horizon Hills, Kota Kemuning, Jade Hills and Valencia among others; more notably, its international foothold is further strengthened by its overseas projects in Australia, Singapore and Vietnam respectively, some of which have also won numerous awards.

Job Summary

The Executive - Facilities Management, Real Estate And Facilities is responsible for supporting the efficient and effective daily operations, maintenance, and management of the company's real estate portfolio and facilities. This role involves coordinating various operational activities, ensuring the functionality, safety, and aesthetic appeal of properties, and contributing to a positive experience for occupants and visitors. The Executive will work closely with the Facilities Manager and facilities teams to implement operational plans, manage service requests, liaise with vendors, and ensure compliance with established standards and regulations.

Key Responsibilities

The Facilities Management Executive will be responsible for the following

• Assist in the overall management and upkeep of building facilities, including M&E systems, plumbing, air-conditioning, elevators, lighting, and common areas.
• Conduct daily site inspections to ensure all facilities are in good working condition.
• Coordinate with service contractors for scheduled preventive maintenance and corrective action.

• Monitor performance of cleaning, landscaping, pest control, and security service providers.
• Ensure service-level agreements (SLAs) and contract obligations are met.
• Verify contractor work completion before approving payment or closure.

• Monitor utility consumption and propose cost-saving or energy-efficiency initiatives.
• Track maintenance expenditures and assist in budget planning and control.

• Ensure all facilities operations comply with local authority and statutory requirements (e.g., BOMBA, DOSH, Suruhanjaya Tenaga).
• Participate in safety audits, emergency drills, and inspections.
• Maintain updated records of all statutory certificates and inspection reports.

• Act as the first point of contact for tenants on facilities-related issues.
• Coordinate and support tenant fit-out and renovation activities.
• Provide timely response and resolution to tenant feedback and complaints.

Qualifications

• Bachelor's degree in Facilities Management, Real Estate, Business Administration, Engineering, or a related field.
• Proven experience in facilities operations, property management, or a similar operational support role.
• Basic understanding of building systems (HVAC, electrical, plumbing, fire safety) and general maintenance practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Skills & Abilities

• Strong ability to manage daily operations efficiently, coordinate various tasks, and ensure smooth functioning of facilities.
• Ability to understand basic building systems, diagnose common issues, and interpret technical information.
• Excellent written and verbal communication skills, capable of articulating information clearly and professionally to diverse audiences (occupants, vendors, colleagues).
• Strong analytical skills to identify issues, analyze situations, and develop practical solutions for facilities-related challenges.
• Highly organized with meticulous attention to detail, crucial for managing requests, tracking issues, and maintaining accurate records.

Expected Minimum Years of Experience

2 Years and above in relevant working experience