Executive - Company Secretarial (COSEC)

Sunway Berhad; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent Malaysian company in Bandar Sunway is seeking a Company Secretary to prepare statutory documents, ensure compliance with the Companies Act 2016, and assist in organizing meetings. Candidates should possess a Bachelor's Degree or equivalent and at least one year of relevant experience. Proficiency in English and Bahasa Malaysia is essential, and Mandarin is an added advantage. The role requires strong organizational skills and knowledge of regulatory requirements. Competitive remuneration is offered.

Qualifications

• At least 1 year of relevant working experience.
• Good knowledge of the Companies Act 2016 and regulatory requirements.
• Ability to draft minutes of meetings.

Responsibilities

• Prepare Circular Resolutions and statutory forms/documents.
• Ensure all forms are lodged with the Companies Commission on time.
• Monitor and maintain statutory records.

Skills

Knowledge of Companies Act 2016

Bilingual in English & Bahasa Malaysia

Mandarin (added advantage)

Education

Professional Certificate or Bachelor's Degree

Post Graduate Diploma or Professional Degree

Job description

To prepare Circular Resolutions, Annual Returns and statutory forms/documents.

To ensure all statutory forms and returns are lodged with the Companies Commission of Malaysia within the stipulated deadlines.

To monitor and ensure statutory records/registers are properly kept and updated.

To prepare documents/forms for certification by the Company Secretary and opening of Bank/CDS Accounts and change of authorised signatories (including updating of these accounts).

To arrange for signatures on resolutions/minutes/documents, including follow-up and filing of the same in the minutes books/relevant files. To also assist in drafting minutes of meetings as assigned.

To attend and/or assist in organizing Board/Committee Meetings and General Meetings, as well as preparation of agenda papers/meeting files for these Meetings.

To assist the superior in the administrative matters relating to compliance with the Company’s Memorandum and Articles of Association, Joint Venture/ Shareholders’ Agreement, Companies Act 2016, Securities Commission Guidelines, Bursa Malaysia Securities Berhad Listing Requirements.

To liaise with external auditors during audit review and to provide information as requested by them, as well as external company secretaries/lawyers for overseas subsidiaries on secretarial matters.

Any other duties as and when assigned from time to time.

Job Requirements:

Candidate must possess at least a Professional Certificate, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Secretarial, ICSA or equivalent;

Required language(s): English & Bahasa Malaysia, Mandarin is an added advantage;

Minimum 1 year of relevant working experience;

Good knowledge of the Companies Act 2016 and related regulatory requirements;

Applicants must be willing to work in Bandar Sunway.