Executive, Branch Support Admin

Carsome; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading automotive firm in Johor Bahru is seeking a qualified Branch Support Admin to provide administrative support and manage inventory. The ideal candidate will coordinate with external parties, maintain documentation, and assist in payment processing. A background in sales admin within the automotive industry is required. This role offers an opportunity to contribute to operational efficiency and customer satisfaction in a dynamic environment.

Qualifications

• 1-2 years working experience in Sales Admin in automotive industry.
• Relevant academic qualification or experience.

Responsibilities

• Coordinate with external parties for ownership transfer and insurance.
• Support ground operations and maintain retail environment.
• Manage documentation and verify vehicle documents.
• Handle payment tasks including collection and validation.
• Oversee inventory management of car keys and trade plates.

Skills

Communication skills

Teamwork

Connections with financial institutions

Education

Certificate/ Diploma / Degree in any disciplines

SPM/ O-Level with relevant experience

Job description

CARSOME is looking for a qualified Branch Support Admin to join our team and help us achieve our goals. You will serve as a point of contact for customers with queries about products, orders and deliveries and provide support for sales team.

Your Day-to-Day

Administrative Support

• Coordinate with external parties (e.g., insurance, ownership transfer).
• Support ground operations and activities.
• Maintain retail and environment outlook.
• Check and update documents (e.g., Master List, eAuto, cross-check RC status).
• Liaise with authorities for ownership transfers.
• Upload documents to Google Drive and update the order list.
• Handle payment-related tasks: collection, validation, and receipt.
• Request and manage receipts from financial institutions.
• Manage petty cash and general invoices.
• Verify and process car sales payments, parking, and trailer fees.
• Print official receipts and petty cash documents.

Inventory Management

• Manage retail car keys and trade plates.
• Monitor key management and stock measurement.

Documentation Support

• Collect, verify, and store documents as per requirement.
• Prepare and upload dealer collection documents.
• Verify and upload vehicle documents into the system.
• Assist in cheque handling and bank transfers.
• Handle seller transactions.
• Assist to receive handover cars from different branches & dealer collections.

Your Know-How

• Preferably Certificate/ Diploma / Degree in any disciplines or SPM/ O-Level with relevant experience
• At least 1-2 years working experience in Sales Admin in automotive industry.
• Good in communication skills & teamwork
• Good connections with financial institutions