Executive Assistant to the CEO

SPCI HELM; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A professional services firm in Selangor is seeking a candidate to assist in managing the CEO's daily activities, communications, and travel. Fresh graduates are welcome; previous experience in administrative support is advantageous. Responsibilities include managing the CEO's calendar, preparing correspondence, and liaising with stakeholders. Candidates should possess excellent communication skills in English and Bahasa Malaysia, as well as proficiency in Microsoft Office. Join a dynamic team and gain valuable exposure to executive-level operations.

Benefits

Opportunity for hands-on exposure

Supportive environment

Guidance from the Head of CEO Office

Qualifications

• Fresh graduates are encouraged to apply; training will be provided.
• Prior experience in executive or administrative support will be an advantage.
• Willing to travel locally and occasionally overseas.

Responsibilities

• Manage the CEO’s calendar, appointments, and travel schedules.
• Prepare and handle correspondence, emails, meeting materials, and documents.
• Assist in meeting coordination including scheduling and tracking follow-up actions.
• Liaise professionally with internal departments and external stakeholders.
• Organize travel logistics including flight bookings and accommodation.
• Prepare and submit expense claims and reimbursements on behalf of the CEO.
• Maintain confidentiality in handling sensitive information.
• Support the Head of CEO Office in executive coordination.

Skills

Strong organization

Time management

Communication

English proficiency

Bahasa Malaysia proficiency

Microsoft Office proficiency

Flexibility & adaptability

Education

Diploma or Degree in any discipline

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Teams

Zoom

Job description

The successful candidate will assist in managing the CEO’s daily activities, meetings, communications, travel, and expense claims, ensuring the CEO’s time and priorities are handled efficiently. This role reports to the Head of CEO Office and offers valuable exposure to senior-level coordination and business operations.

Fresh graduates are encouraged to apply, while candidates with prior experience in executive or administrative support roles will have an added advantage.

Key Responsibilities

• Manage the CEO’s calendar, appointments, and travel schedules.
• Prepare and handle correspondence, emails, meeting materials, and documents.
• Assist in meeting coordination, including scheduling, preparing agendas, taking minutes, and tracking follow-up actions.
• Liaise professionally with internal departments and external stakeholders.
• Organize travel logistics, including flight bookings, accommodation, and itinerary planning.
• Prepare, verify, and submit expense claims and reimbursements on behalf of the CEO.
• Maintain confidentiality in handling sensitive and high-level information.
• Support the Head of CEO Office in executive coordination and administrative matters.
• Assist in event planning, company functions, and official visits when required.
• Perform other ad hoc duties as assigned.

Qualifications & Requirements

• Diploma or Degree in any discipline.
• Fresh graduates are encouraged to apply; training will be provided.
• Prior experience in executive or administrative support will be an advantage.
• Excellent command of English and Bahasa Malaysia (Mandarin proficiency is an advantage).
• Strong organization, time management, and communication skills.
• High level of professionalism, discretion, and interpersonal maturity.
• Willing to travel locally and occasionally overseas when required.
• Able to work independently, handle multiple priorities, and meet deadlines.
• Able to work efficiently in a dynamic and fast-paced environment, demonstrating flexibility and adaptability to changing priorities.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (Teams, Zoom, etc.).

Why Join Us

• Be part of a dynamic and professional executive office supporting the CEO.
• Opportunity to gain hands‑on exposure to senior‑level decision‑making and corporate operations.
• Supportive environment with guidance from the Head of CEO Office.