Executive Assistant to Group Managing Director

SmartHire by SEEK; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A recruitment agency is seeking an Executive Assistant to provide comprehensive administrative support to the Group Managing Director and senior management team. The ideal candidate will have a minimum of 2–4 years' experience, excellent communication skills in English, Bahasa Malaysia, and Mandarin, and proficient in Microsoft Office. Responsibilities include managing schedules, preparing documents, and coordinating travel arrangements. The role offers an attractive remuneration package, including social security and provident fund benefits.

Benefits

Social Security (SOCSO)

Employee Provident Fund (EPF)

Qualifications

• Minimum 2–4 years of experience as an Executive Assistant or equivalent role.
• Discreet, dependable, and able to handle confidential matters.
• Fluent in other Chinese dialects is an added advantage.

Responsibilities

• Provide direct administrative and secretarial support to senior leadership.
• Efficiently manage the GMD’s calendar and appointments.
• Prepare agendas, meeting minutes, and business reports.

Skills

Excellent communication and interpersonal skills in English, Bahasa Malaysia, and Mandarin

Highly organized

Strong time management and multitasking skills

Proactive and resourceful

Education

Minimum Diploma or Bachelor’s Degree in Business Administration or related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Our client is seeking an Executive Assistant to join their team!

This is a fantastic opportunity for a highly organized and proactive individual to provide comprehensive administrative and operational support to the Group Managing Director and senior management team. You will be the main point of contact between the GMD and internal/external stakeholders, managing calendars, preparing agendas, and coordinating travel arrangements, among other responsibilities. If you are detail-oriented, professional, and capable of managing multiple priorities while maintaining confidentiality and discretion, this role is for you.

What you'll be doing?

• Provide support: Offer direct administrative and secretarial support to the Group Managing Director and senior leadership team.
• Act as a liaison: Serve as the main point of contact between the GMD and internal/external stakeholders.
• Manage schedules: Efficiently manage the GMD’s calendar, appointments, meetings, and follow-ups.
• Prepare documents: Prepare agendas, record meeting minutes, and track action items.
• Assist in presentations: Help in preparing business reports, presentations, and correspondence.
• Coordinate travel: Coordinate travel arrangements, itineraries, and logistics for the GMD and management.
• Handle confidential information: Manage confidential and sensitive information with professionalism.
• Support initiatives: Support the GMD in strategic initiatives, project tracking, and communication follow-ups.
• Liaise with departments: Liaise with all departments to ensure tasks and decisions are implemented smoothly.
• Conduct research: Conduct research or gather data as required for decision-making.
• Manage communications: Manage phone calls, emails, and correspondence efficiently and confidentially.

Who are they looking for?

• Educational background: Minimum Diploma or Bachelor’s Degree / Diploma in Business Administration, Management, or related field.
• Experience: Minimum 2–4 years of experience as an Executive Assistant, Personal Assistant, or equivalent role supporting senior management.
• Communication skills: Excellent communication and interpersonal skills in English, Bahasa Malaysia and Mandarin is required. Fluent in other Chinese dialect (Hokkien, Cantonese etc) is an added advantage.
• Organizational skills: Highly organized, with strong time management and multitasking skills.
• Technical skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Discretion: Discreet, dependable, and able to handle confidential matters.
• Proactiveness: Proactive and resourceful in solving problems and managing priorities.

Why should you consider this opportunity?

Our client offers an attractive remuneration package and other benefits, such as:

• Social Security (SOCSO)
• Employee Provident Fund (EPF)

How to apply

Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us!

We encourage everyone who meets the requirements to apply. Your unique skills and experiences are what make you a perfect fit for this role.

All information received will be kept strictly confidential and will be used only for employment-related purposes.

#SmartHire

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an executive assistant?
• How much notice are you required to give your current employer?
• How would you rate your Mandarin language skills?

What can I earn as an Executive Assistant