Executive Assistant

TIME dotCom Berhad; Shah Alam; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading telecommunications company in Shah Alam is seeking a strategic and detail-oriented Executive Assistant to support both the CEO and CFO. This role entails providing administrative support, managing executive communications, preparing impactful presentations, and conducting research. The ideal candidate will have strong organizational skills and experience working with senior executives. You will play a key role in coordinating initiatives and ensuring effective communication at all levels, and enjoy a range of comprehensive benefits upon joining the team.

Benefits

Comprehensive medical coverage

Wellness support

Employee assistance

Learning & growth opportunities

Cash rewards for recognized certifications

Qualifications

• Experience working with C-suite executives, senior stakeholders, or Board-facing roles.
• Ability to work in a fast-paced environment with tight deadlines and multiple priorities.

Responsibilities

• Provide strategic administrative support to the CEO and CFO.
• Manage complex calendars, meetings, and business travel arrangements.
• Prepare executive-level presentations, reports, and communication materials.

Skills

Strong organizational, planning, and prioritization skills

Excellent written communication

Proficient in PowerPoint, Word, Excel

Strong strategic analysis and research capability

Strong interpersonal skills

Education

Diploma or Degree in Business, Economics, Finance, Management, Communications

Tools

Digital collaboration tools

Job description

The position reports to the Chief Executive Office & Chief Financial Officer, Time Energy Sdn Bhd.

Job Overview

We are looking for a highly capable, strategic and detail‑oriented Executive Assistant (EA) to support both Chief Executive Officer (CEO) & Chief Financial Officer (CFO) of TIME Energy. You will be providing administrative support, managing executive communications, preparing high‑impact presentations, conducting research and analysis, and coordinating initiatives that involve senior leadership, Board members, and external stakeholders.

You will work closely with internal teams and external agencies to ensure the CEO & CFO’s priorities, messaging, and strategic direction are executed effectively and cohesively.

Your work life

Strategic Support

• Provide strategic administrative support to the CEO and CFO by managing priorities, timelines, and key deliverables.
• Anticipate executive requirements by understanding business objectives, initiatives, and decision timelines.
• Act as a gatekeeper to optimise executive time, meetings, and information flow.
• Track action items, deadlines, and follow-ups arising from executive and management meetings.
• Coordinate across internal teams and external parties to support the execution of strategic initiatives.
• Support the preparation of executive‑level presentations, reports, and communication materials for the CEO and CFO.
• Assist with market research, competitor tracking, and policy reviews by consolidating inputs and analysis to support executive decision‑making.
• Maintain stakeholder records and engagement schedules, supporting the CEO & CFO in managing relationships with key external and internal stakeholders.

Executive & Secretarial Support

• Manage complex calendars, meetings, and business travel arrangements
• Prepare agendas, presentations, reports, and briefing packs for internal and external engagements
• Draft, review, and manage professional correspondence
• Take accurate meeting minutes and maintain action logs
• Maintain structured and confidential document management systems

Communication, Governance & Operations Support

• Serve as a key coordination point between the CEO/CFO and internal and external stakeholders.
• Ensure timely, accurate information flow while handling confidential matters with discretion.
• Identify, research and propose policies, SOPs, and process improvements to strengthen departmental operations.
• Review and propose amendments to legislation, governance policies, performance frameworks and risk guidelines relevant to TIME Energy.
• Assist with executive expense management, approvals, and compliance documentation.
• Coordinate leadership meetings, management reviews, and other strategic engagements.
• Support special projects and ad‑hoc initiatives as required.

To be considered, you’ll need:

Education & Experience

• Diploma or Degree in Business, Economics, Finance, Management, Communications, or related field Is preferred.
• Experience working with C suite executives, senior stakeholders or Board facing roles.

Skills & Competencies

• Strong organizational, planning, and prioritization skills
• Strong strategic analysis and research capability.
• Excellent written communication, with experience preparing executive level materials.
• Proactive, detail‑oriented, and solution‑focused
• Ability to work in a fast‑paced environment with tight deadlines and multiple priorities.
• Strong interpersonal skills, with the ability to collaborate across teams and levels.
• Highly organized, adaptable, and able to work independently
• Proficient in PowerPoint, Word, Excel, and digital collaboration tools.
• Comfortable with collaboration, scheduling, and workflow tools.
• Able to balance strategic and operational/administrative work effectively

Our Commitment to You

At Time, we believe great work deserves great support. Here’s what you can look forward to when you join us:

• Comprehensive medical coverage for you and your immediate family, including outpatient care, hospitalisation, dental and optical benefits.
• Wellness support with an annual spending account for health‑related needs, alternative treatments, or even paid‑up premiums for personal insurance.
• Employee assistance during life’s big moments, from celebrations to times of bereavement.
• Learning & growth opportunities through dedicated time for learning, access to LinkedIn Learning and rewards for upskilling.
• Cash rewards for recognised certifications and full reimbursement for up to two approved professional memberships each year.

Only shortlisted candidates will be notified.