Executive Assistant

Scale Jet; Remote; MYR 100,000 - 150,000; Full time

Job summary

A dynamic eCommerce company is seeking a proactive Executive Assistant to support the CEO with personal and business tasks. This role requires managing travel bookings, calendars, and assisting with various tasks, ensuring smooth operations for the CEO. The ideal candidate will have proven experience, strong organization skills, and a proactive nature. The position allows for remote work with flexibility in hours as needed. If you thrive in a fast-paced environment and enjoy working independently, we encourage you to apply.

Qualifications

• Proven experience as an Executive Assistant.
• Ability to manage multiple tasks independently with minimal oversight.
• Strong understanding of both Islamic practices and Western culture.

Responsibilities

• Manage emails, travel bookings, and calendars.
• Arrange personal appointments and handle admin tasks.
• Provide proactive daily check-ins via WhatsApp or phone.

Skills

Proactive anticipation of needs

Highly organized

Detail-oriented

Strong communication skills

Job description

We're looking for a proactive and flexible Executive Assistant to support the CEO of an eCommerce company voilechic.com with both personal and business tasks. This role is a 50/50 blend of responsibilities, requiring someone who can anticipate needs, stay organized, and take initiative to keep everything running effortlessly behind the scenes, allowing the CEO to focus on bigger priorities without distractions.

Key responsibilities:

• Manage emails, travel bookings, and calendars
• Arrange personal appointments and handle admin tasks
• Assist with small business-related tasks such as travel and meeting scheduling
• Provide proactive daily check-ins via WhatsApp or phone
• Ensure everything runs smoothly enabling the CEO to concentrate on more important priorities without any interruptions

Requirements:

• Proven experience as an Executive Assistant
• Proactive in anticipating the CEOs needs and resolving issues before they arise
• Highly organized, detail-oriented, and able to work independently with minimal oversight
• Available from 9 AM to 6 PM EST, with flexibility after hours if needed
• Strong understanding of both Islamic practices and Western culture is essential
• Reliable internet connection and ability to work remotely

The main goal is to make the CEOs life easier by taking care of both personal and business admin tasks, keeping everything organized and running smoothly without needing a lot of hand-holding. If you're proactive, resourceful, and love working independently, wed love to hear from you - apply now!