Executive Assistant

Zurich; Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading global insurance company is seeking an experienced Executive Assistant in Kuala Lumpur. This role involves providing high-level executive support to the CEO, managing complex schedules, and maintaining professionalism in all communications. Candidates must have a degree in Business Administration and at least 5 years of relevant experience, ideally supporting C Suite Executives. Proficiency in Microsoft Office Suite and strong organizational skills are essential. Mandarin or Cantonese speaking skills are an advantage.

Benefits

Diversity and Inclusion initiatives

Training and development opportunities

Charitable and community activity involvement

Qualifications

• Minimum 5 years of relevant experience.
• Preferably experience in the related field of Executive Assistant to C Suite Executives.
• Ability to speak Mandarin/Cantonese will be an added advantage.

Responsibilities

• Provide high-level executive support for the CEO.
• Coordinate complex scheduling and manage calendar.
• Prepare reports and presentations for CEO.
• Monitor and ensure accountability of all expenditure.

Skills

Microsoft Office Suite

Communication Skills

Organization Skills

Judgment and Decision Making

Collaboration

Education

Degree in Business Administration or related field

Tools

Digital Workplace Tools

Job description

Role Purpose

The Executive Assistant will provide high level executive support including variety of overall administrative duties for the CEO to ensure smooth day-to-day office operations. Coordinate complex scheduling and extensive calendar management, as well as flow of information. Maintain professionalism and strict confidentiality with all materials and exercise discretion in sharing information. To coordinate tasks and projects as well as liaise with internal and external stakeholders related to CEO’s Office. Manage special projects for the CEO and any other tasks as required.

Key Accountability

• Handle scheduling, travel arrangements, filing, preparation & compilation of reports & presentation materials, coordinate and manage the CEO’s day-to-day office operations to ensure effective time optimization. Prioritizing schedules based on urgency, importance, and relevance.
• Manage all administrative and financial admin tasks for CEO’s Office. To prepare draft reports and letters on behalf of the CEO, preparing briefing notes and summaries of key documents, as needed.
• Capture minutes / action items of meetings and follow-up with the relevant parties on the action plan.
• Review, sort and categorize all incoming information / documents / emails / calls as required.
• Support the oversight of key business initiatives and follow through/ implementation.
• Consolidate and review all management reporting prior to CEO’s approval and follow through on the action items. Verify and ensure details in all documents are complete and available prior to CEO’s approval to maintain efficiency and quick turnaround
• Keep abreast of CEO’s immediate and long-term commitments and plans; identify conflicts, flags problems for intervention and corrective actions as appropriate.
• Ensure timely and accurate flow of information, maintaining utmost professionalism in respecting confidentiality and discretion.
• Monitor & ensure accountability of all expenditure. Manage and track all expenses incurred against budget.
• Manage drivers and assist in any other matters and support as required

Qualification & Experience

• Degree in Business Administration or any other related field
• Minimum 5 years of relevant experience
• Preferably experience in the related field of Executive Assistant to C Suite Executives
• Knowledge in digital and computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel), Teams, Workflow Management etc
• Preferably from Insurance or financial institution Industry
• Experience in organize events and sales engagement activities
• Ability to speak Mandarin/Cantonese will be an added advantage
  
  
  

Personality Traits

• Ability to exhibit sound judgment with the ability to prioritize and make decisions
• Ability to interact collaboratively and with professionalism with different levels of stakeholders
• Detail – oriented with excellent verbal and written communication skills
• Excellent organization and time-management skills
• Proactive and anticipatory, able to think ahead and plan accordingly

At Zurich we are proud of our culture. We are passionate about Diversity and Inclusion. We want you to bring your whole self to work we have a diverse mix of customers, and we want our employee base to reflect that.

Our diversity and inclusion initiatives are creating an environment where everyone feels welcome regardless of protected characteristics.

With the above in mind, we accept applications from everyone regardless of your background, beliefs, or culture.

We are committed to continuous improvement, and we offer access to a comprehensive range of training and development opportunities. Zurich is passionate about supporting employees to help others by getting involved in volunteering, charitable and community activity.

So, make a difference. Be challenged. Be inspired. Be supported, Love what you do. Work for us.

You are the heart & soul of Zurich!

At Zurich, we like to think outside the box and challenge the status quo. We take an optimistic approach by focusing on the positives and constantly asking What can go right? We highly value the experience and know-how of our employees and offer a wide range of opportunities across business areas to encourage you to apply for new opportunities within Zurich when you are ready for your next career step. We’re proud to have earned Great Place To Work Certification. Our company culture is our top priority! #GPTWcertified

Let’s continue to grow together!

Location(s): MY - Kuala Lumpur
Schedule: Full Time
Recruiter name: Jesreena Kaur