Executive Administration

PPB Head Office; Selangor; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading administrative organization based in Malaysia seeks an experienced administrator to coordinate and oversee day-to-day operations. This role requires a diploma in business administration and at least 5 years of relevant experience. Successful candidates will possess strong organizational skills, attention to detail, and effective communication abilities. Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and experience with SAP, is essential. The role also entails maintaining quality systems and supporting business growth initiatives.

Qualifications

• Candidate must possess at least a Diploma in Business Administration or equivalent.
• Minimum 5 years’ experience in administration.

Responsibilities

• Plan, organize, coordinate and direct day to day administrative functions.
• Process sales orders and documentation, coordinate transport and delivery.
• Update & maintain all quality system related documents & records.

Skills

Attention to detail

Interpersonal skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Team player

Education

Diploma in Business Administration or equivalent

Tools

SAP

Microsoft Outlook

Microsoft Teams

OneDrive

Job description

Responsibilities

• Plan, organize, coordinate and direct day to day administrative, risk and sustainability functions.
• Coordinate and/or make purchases and payments, according to Company’s procedures and communicate with other Head of department and suppliers as and when required.
• Coordinate and communicate with farms/head office on administrative matters.
• Process sales orders and documentation, coordinate transport and delivery, and communicate with the Sales or Customer as and when required.
• To comply with the requirements of the documented Quality Management System.
• To update & maintain all quality system related documents & records and ensure all quality records are kept & filed properly.

Qualifications

• Education & Qualification: Candidate must possess at least a Diploma in Business Administration or equivalent.

Experience

• Relevant Experience & Years of Service: Minimum 5 years’ experience at Administration.

Technical Skills & Professional Knowledge

• Display a high degree of accuracy, attention to details and the discipline to follow up outstanding matters.
• Detail-oriented, good interpersonal skills, team player and possesses self-initiative.
• Good verbal and written communication skills to effectively communicate with employees and stakeholders.
• Experienced in executing and improving procedures.
• Able to engage in a professional and collaborative manner with internal and external stakeholders.
• Well verse in Word, Excel and PowerPoint. Experience in SAP environment, Microsoft Outlook, Team and OneDrive is an added advantage.
• Strong organizational and time management skills to meet deadlines and manage multiple priorities.
• Able to make and assess personal/team decisions and align actions with organization’s vision and mission.
• Able to establish and maintain open/trusting relationships with colleagues and stakeholders to nurture collaborative partnerships and work towards a common goal.
• Able to contribute and encourage new ideas and approaches to support business growth; demonstrate openness to and enthusiasm for new initiatives and appropriately challenges the status quo; adapt and improvise quickly, appropriately, and decisively to internal/external changes.
• Able to display accountability for team and personal decisions/outcomes and take proactive actions to achieve results with dedication to follow through on commitments; create plans and manage resources to accomplish and deliver self and team’s commitments.
• Able to understand and prioritise stakeholders’ needs/expectations and develop solutions to improve service delivery.
• Able to appreciate the complex interrelationships between external factors and internal business operations and inspires, influences, and motivates others toward a common goal for mutual success partnerships.
• Able to nurture the culture of learning organization.
• Able to develop strategic plans in response to market shifts and shocks to accomplish organizational goals; adaptability to changes in business landscape.