Event Operations Coordinator/ Executive

Business Media International Sdn. Bhd.; Selangor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A corporate event management firm in Selangor is seeking an Event Coordinator/Executive to plan, organize, and execute various events, including conferences and award ceremonies. The candidate will manage logistics, vendor coordination, and ensure successful event execution. Strong communication, organizational, and problem-solving skills are required. A Bachelor’s degree in hospitality management or public relations is preferred. Proficiency in Mandarin and English is a plus. This role offers a dynamic work environment focused on achieving guests’ satisfaction.

Qualifications

• Experience in event planning or event coordination in a corporate environment.
• Proven track record of creative, successful events.
• Experience working with colleagues in graphic design, sales, marketing, and communications.

Responsibilities

• Plan and execute a minimum of five large events annually across Asia Pacific.
• Manage budget and venue selection for events.
• Coordinate logistics and handle day-to-day event administration.

Skills

Event planning

Communication

Organizational skills

Problem-solving

Negotiating

Multitasking

Education

Bachelor’s degree in hospitality management or public relations

Tools

PowerPoint

Acrobat

Excel

Job description

Business Media International Sdn. Bhd. – Petaling

As an Event Coordinator/ Executive, you will be responsible for planning, organizing, and executing a variety of events, including conferences, and Awards Ceremony. You will work closely with various stakeholders which include manage logistics, coordinate vendors, and ensure that all aspects of the event run smoothly. Your role will involve budget management, venue selection, event conceptualization, and on-site management during the event. Strong communication, organizational, and problem-solving skills are essential to deliver memorable experiences and achieve guests’ satisfaction.

Objectives of this role

• Plan and execution of at least five 1,000-person events a year across Asia Pacific.
• Own every aspect of an event, from venue choice to success metrics.
• Keep budgets and timelines under control at all times.
• Develop an actionable plan for fundraising and managing monthly cash flow.
• Comply with all national and local regulations.

Responsibilities

• Develop a complete understanding of the requirements for every event.
• Research vendors and make selections based on their creativity, quality, and cost.
• Book venues, finalize contracts, and lock down day-of logistics.
• Develop content for event materials and work with graphic designer to produce.
• Hire personnel as needed across all functions of an event (ex: registration, setup, catering, audio/visual).
• Handle day-to-day administration of events and programs, including order placements, BEO reviews, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution.
• Travelling for actual events may be required.

Required skills

• Experience in event planning or event coordination in a corporate environment.
• Proven track record of creative, successful events.
• Experience working with colleagues in graphic design, sales, marketing, and communications.
• Excellent organizational, communication, negotiating, and multitasking skills.
• Ability to remain calm under pressure and maintain a customer-service mindset.
• High energy and able to handle fast paced events.

Preferred qualifications

• Bachelor’s degree (or equivalent) in hospitality management or public relations.
• Established relationships with vendors.
• Experience in managing budgets and tracking expenses.
• Advanced knowledge of PowerPoint, Acrobat, and Excel.
• Proficient in Mandarin and English. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.