Dynamic HR & Admin Coordinator | Accounts & PA

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job description

HR COORDINATOR/ EXECUTIVE / PERSONAL ASSISTANT/ ACCOUNTS EXECUTIVE/ ASSISTANT

Support in foreign workers' permit renewal, medical check-up, passport renewal, hostel application, salary calculation and payments;

Maintain accurate employee records and HR documentation.

Coordinate and assign training programs for new joiners and existing employees in accordance with company requirements.

Maintain and monitor records of staff training certificates, licenses, and validity periods, including renewal tracking.

Prepare, update, and maintain the annual training calendar and records.

Assist in evaluating training effectiveness and maintaining proper documentation.

Job Requirement:

Candidate should possess a Diploma / Advanced Diploma or Degree in Human Resource Management, other any other Business Field.

1–3 years of relevant HR & Admin work experience in Malaysia.

Fresh graduates are welcome to apply.

Proficient in using office software;

Strong administrative coordination capabilities; able to handle multiple tasks simultaneously, allocate time reasonably, and ensure efficient delivery of work.

High sense of responsibility, strong stress resistance, excellent communication and coordination skills, and empathy; able to patiently address employee inquiries and maintain a harmonious employee relationship and workplace atmosphere.

Accounts Assistant (Bukit Jalil)

Job Responsibilities:

Assist in accounting activities, including general accounting, accounts receivable, and accounts payable.

Perform data entry and document filing.

Handle claims payment or report preparation.

Prepare invoices and arrange payment vouchers.

Assist with administrative tasks and ad-hoc assignments as required.

Conduct all other ad-hoc tasks and assignments assigned.

Job Requirement:

Bachelor’s degree in Accounting or Finance or a related field.

Minimum 3 years of working experience on external audit firm will be an added advantage.

Willing to learn and adaptability skills.

Ability to work independently, effectively and multitask in a fast-paced environment;

Personal Assistant (Bukit Jalil)

Job Responsibilities:

Provide comprehensive administrative support to the GM, including managing schedules, arranging meetings, prepare PPT Slide / proposal required.

Arrange travel arrangements, including flights, accommodations, ground transport, and visa applications.

Act as a point of contact for internal staff, clients, and external parties.

Liaise with internal and external contractors, clients, supplier on the GM's behalf

Prepare papers and presentation materials for meetings, while also acting points and writing minutes.

Handle confidential information with the utmost discretion and professionalism.

Respond to emails and telephone inquiries on behalf of the GM.

Assist GM in reading, monitoring, and responding to various correspondences.

Job Requirement:

Minimum 2-3 years' experience as a Personal Assistant;

Strong organizational and time management skills with the ability to prioritize and multitask;

Language required: Mandarin & English (listening, speak, read, and written);

Excellent communication and interpersonal skills, with the ability to interact effectively with people at all levels;

Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook);

Exceptional attention to detail and proofreading skills;

Discretion and the ability to handle confidential information with the utmost professionalism.