Document Controller | Pasir Gudang

Hirehub Management Sdn. Bhd.; Pasir Gudang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading firm in chemical production is seeking a Document Control Specialist in Pasir Gudang, Malaysia. This role involves managing technical documentation and administrative tasks within an engineering department. Candidates should possess a diploma in Business Administration and have at least 2 years of relevant experience. Proficiency in Mandarin is preferred. The salary range is RM3500 - RM3900, offering a dynamic work environment.

Qualifications

• Minimum 2 years of experience in document control or administrative support.
• Experience in an engineering, utility, or technical environment is an advantage.

Responsibilities

• Collect, classify, archive, and distribute technical documentation.
• Draft and revise quality management system documents.
• Handle online approval of engineering and service contracts.
• Prepare and upload department meeting minutes.
• Assist with daily administrative and coordination tasks.

Skills

Document control

Administrative support

Mandarin

Education

Diploma or higher in Business Administration or related field

Job description

Company Background

Our client specializes in the research, development, production, and sales of daily chemical raw materials, including cosmetic active ingredients, raw materials, and synthetic perfumes. They operate two major production bases in Suqian City, Jiangsu Province, and Ma'anshan City, Anhui Province. The Ma'anshan City production base, through its subsidiary, was constructed according to GMP guidelines for APIs and has passed the FDA on-site audit.

Job Requirements

• Diploma or higher in Business Administration, Document Management, or a related field.
• Minimum 2 years of experience in document control or administrative support.
• Experience in an engineering, utility, or technical environment will be an added advantage.
• Mandarin-speaking candidates are preferred (to handle internal documentation and communication).

• Department: Engineering and Utility

Key Responsibilities

• Collect, classify, archive, and distribute general and special equipment technical documentation.
• Draft and revise (under the guidance of the Department Head and Quality Department) quality management system documents, submit for approval, archive, and assist in organizing training sessions for the department.
• Handle online approval of engineering and service contracts (drafted by engineers), process payments, and manage offline contracts and construction documents (collection, organization, archiving, and distribution).
• Prepare and upload department meeting minutes.
• Assist with other daily administrative and coordination tasks.

Salary Range

RM3500 - RM3900

PIC Contact No

Bee Ser012-5752679