Document Controller

China State Construction Engineering Corporation; Gelang Patah; On-site; MYR 45,000 - 60,000; Full time

Job summary

A leading construction company in Malaysia seeks a Project Documentation Manager to oversee critical project documentation through all stages, ensuring compliance with company procedures. Responsibilities include managing documentation, monitoring submission statuses, and providing administrative support during various project phases. Candidates should possess a relevant degree and have at least 2 years of related experience, particularly in QA/QC within the construction sector.

Qualifications

• 2+ years of experience in document control in the construction industry.
• Familiarity with QA/QC processes.
• Experience with project management software is a plus.

Responsibilities

• Manage project documentation during all project phases.
• Control the filing and archiving of documents as per procedures.
• Monitor the submission and approval of technical documents.

Skills

Document control

Quality assurance/control

Project management software (e.g., Aconex, Procore)

Education

Diploma or Bachelor’s Degree in Engineering

Diploma or Bachelor’s Degree in Construction Management

Job description

This role manages project documentation throughout the lifecycle and provides administrative support during tender, execution, and close‑out.

Responsibilities

• Manage, control, and maintain all project documentation including drawings, correspondences, submittals, RFIs, reports, samples, and QA/QC records.
• Ensure proper document numbering, filing, archiving, tracking, and retrieval in accordance with company and project procedures.
• Maintain and update document registers such as drawing registers, submission logs, transmittal records, and correspondence trackers.
• Distribute documents to relevant project teams and ensure only the latest approved revisions are in circulation.
• Monitor and track submission, review, and approval status of all technical and contractual documents.
• Handle incoming and outgoing correspondences via email, EDMS, and client platforms (e.g., Aconex, Procore, ASITE).
• Provide document control and administrative support during tender stage, project commencement, execution, and project close‑out.

Requirements

• Diploma or Bachelor’s Degree in Engineering, Construction Management, or a related discipline.
• Minimum 2 years of relevant experience in QA/QC and/or document control within the construction industry.
• Experience in building projects will be an added advantage.